Contract and Project Billing Specialist

Overview

Tanaq Environmental, LLC. (TEL) delivers environmental engineering, investigation, consulting, and remediation services to government agencies and private clients in the areas of Hazardous, Toxic, and Radioactive Waste (HTRW) restoration and Military Munitions Response Program (MMRP) support. Tanaq is a subsidiary of the St. George Tanaq Corporation, an Alaskan Native Corporation (ANC) committed to serving Federal customers while also giving back to the Alaskan native community and shareholders. To learn more about TEL, visit: https://tanaq.com/tanaq-environment/

About the Role

We are seeking a Contract & Billing Specialist to support procurement and billing activities on cost reimbursement, time & materials, and firm-fixed price projects for US Government clients. The ideal candidate will demonstrate time management, attention to detail, high level organization, data analysis & problem solving, and basic financial literacy. This position will report to the Operations Manager.

This is a hybrid remote role in Denver, CO.

Responsibilities

Project Billing Support:

• Support project accounting and data analysis team with spreadsheet maintenance, invoicing, project reporting, and billing. 
• Prepare and submit Monthly client invoices using pre-established hybrid MS Excel formats.
• Coordinate Joint Venture (JV) billings to client based on input from JV members.
• Develop new hybrid billing formats in MS Excel under direction of Project Managers (PMs).
• Support other financial tracking functions as directed.
• Create, Track, and execute monthly Battelle Invoices and update the Monthly Progress Status Report (MPSR).
• Tracks Task Order Period of Performance expirations, providing email reminders to PMs at 60 and 30 days out.
• Assign personnel to various Projects/Task in Unanet. 
• Provide reports to Project Managers (PMs) to support Projects Billing & Revenue audits, ODC’s and Labor costs review.
• Facilitate the project setup process, and Unanet setup to include project financials per Task Order.

Procurement & Subcontract Support:

• Solicit pricing and proposals from vendors and subcontractors at request from PMs.
• Support subcontractor procurement and purchasing of goods & materials.
• Verifying Vendors/Subcontractors in SAM.gov 
• Oversee the Procurement and Subcontract process, revising the standard process as needed.
• Create, negotiate, execute, and track various Contractual Agreements, issuing modifications to Agreements as needed.
• Review/address subcontractor cost discrepancies with PMs.
• Review Certificate of Insurance (COI) ensuring liability and limitation compliance. Maintain active COIs on file for each Subcontractor and Vendor.
• Collaborate with corporate contracts manager to review Award Clauses
• Support Operations Manager in maintaining Project Reference Spreadsheet housing Award summary information.
• Obtain and maintain Subcontractor and Vendor Account documents (ACH, Reps & Certs, W9 etc) and provide them to Accounting & Payroll.
• Collaborate with the corporate Contracts & Compliance Manager and Subcontracts Administrator for continuous process improvement to ensure compliance and consistency.

Required Experience and Skills

• Minimum of 2 years of experience in a similar role.
• Candidates must have demonstrated high-level advanced proficiency in Microsoft Excel.
• Strong organizational skills, attention to detail and ability to plan and manage multiple tasks simultaneously (good time management skills).
• Ability to work independently and as part of a team to handle multiple, simultaneous assignments at various stages of development and meet tight deadlines, providing a consistently high level of quality and accuracy.
• Professional demeanor with a positive, solution-seeking attitude and personal responsibility.
• Ability to analyze data and think critically.
• Self-driven with ability to self-manage, take direction, and proactively run with project accounting tasks.
• Prior experience with accounting-related functions including financial reporting, billing, invoice creation, and purchasing is beneficial.
• Prior experience with government clients (Department of Defense, EPA, other agencies) is beneficial.
• Prior experience with Unanet accounting software is beneficial.
• Must possess a valid driver's license with a clear and satisfactory driving record.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Education and Training

• Bachelor’s Degree in Accounting, Business Administration, Mathematics, or similar degree required, Master’s preferred. 

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer. May need to lift 25 pounds regularly.

Pay Range

The projected annual salary range for this position in Colorado is $40,000/Yr. - $60,000/Yr. USD. Please note that the salary information listed is a good faith estimate for this position and a general guideline only. Multiple factors are considered in determining final pay for a position, including, but not limited to, the candidate’s relevant work experience, skills, education, certifications, and competencies that align with the specified role, geographic location, as well as business considerations and contract provisions regarding labor categories that are specific to the position.

Benefits offered may vary depending on the nature of your employment with Tanaq Environmental, LLC. Full-time US-based employees gain access to healthcare benefits (Medical, Dental, Vision), Basic Life Insurance, Short-Term Disability, Long-Term Disability, 401(k), Flexible Spending Account, EAP, Education Reimbursement, Paid Time Off and Holidays.

Who We Are

Tanaq Environmental, LLC. (TEL) delivers environmental engineering, investigation, consulting, and remediation services to government agencies and private clients in the areas of Hazardous, Toxic, and Radioactive Waste (HTRW) restoration and Military Munitions Response Program (MMRP) support. Primary governmental clients include the US Army Corps of Engineers (USACE), US Air Force (USAF), US Navy (USN), other Department of Defense (DoD) agencies, the Environmental Protection Agency (EPA), the Bureau of Indian Affairs (BIA), and the US Forest Service (USFS). TEL is a subsidiary of the St. George Tanaq Corporation, an Alaskan Native Corporation (ANC) committed to serving Federal customers while also giving back to the Alaskan native community and shareholders.

Tanaq Environmental, LLC, a subsidiary of the St. George Tanaq Corporation, is an Equal Opportunity and Affirmative Action Employer and participates in E-Verify. All employment decisions at TEL are based on merit, qualifications, and abilities. We welcome and encourage diversity in our workforce. Our policies provide equal employment opportunity to all employees and qualified applicants without regard to race, color, religion, national origin, sex, age, disability, pregnancy, sexual orientation, gender identity, transgender status, genetic information, protected veteran status, or any other protected characteristic under federal, state, or local laws. For more information, visit Know Your Rights and Pay Transparency Statement . TEL complies with the Drug-free Workplace Act of 1988.

If you are an individual with a disability and need assistance completing any part of the application process, please email accommodation@tanaq.com to request a reasonable accommodation. This email is for accommodation requests only and cannot be used to inquire about the status of applications.

To view and apply for Contract and Project Billing position visit us at:

https://recruiting.paylocity.com/Recruiting/Jobs/Details/2672691