Job Overview:
The mission of the bids and proposals department is to seek and establish sales opportunities that increase company revenue and expand market penetration of our products and services through multiple sales channels related to bids and contracts. The Bids and Proposals Associate is a proactive team player with a dedication to detail and outstanding organizational skills. This associate's main roles are to 1) complete and submit catalog bids independently and 2) support the evaluation, preparation, submission, and tracking of RFPs, listings, and adoptions, as guided by a proposal manager.
Job Responsibilities:
1) Support the BU’s responses to bids, RFPs, listings, adoption submissions, and other types of proposals
- Complete bid forms.
- Monitor for bid opportunities on bid websites.
- Perform RFP opportunity analyses.
- Support PDM in designing a responsive proposal.
- Support PDM in creating bid/proposal/submission project plans.
- Set up a compliant proposal document.
- Prepopulate common/intuitive proposal sections.
- Find, format, and insert resource documents into proposals, as requested by PDM.
- Contribute to a springboard assets to assist in faster, accurate preparation of higher numbers of proposals (e.g., templates for products and services).
- Monitor for wins and losses.
2) Complete Catalog Bids autonomously
- Perform Catalog Bid opportunity analysis
- Complete and submit catalog bids.
- Include accurate price lists, catalog bids, or price reference documents.
3) Support infrastructure projects that make proposal development efficient
- Create springboard content, as requested by PDMs.
- Format Word documents for use in proposal software (Qvidian)
- Prepare content and resources for smooth proposal development
Special (On Occasion) Projects
- Communication with internal support (Coordinator back up, when appropriate).
- Communication with business unit (PDM back up, when appropriate).
- Be a contributor and leader with the B&P team to help improve our bids, proposals, and processes.
- Embrace and contribute to the evolution of team processes and ongoing adjustments for improvement.
Job Requirements:
Essential Skills and Experience
- Organization
- Problem solving: ability to approach new issues regularly without a set solution in place
- Prioritization: ability to decide which projects take precedence over others
- Editing (grammar, punctuation, and spelling)
- Design and Formatting (ability to manipulate the aesthetic appeal of an image, page layout, and/or project)
- Self-motivation: ability to seek, start, manage, and complete work ensuring appropriate guidance, approvals, and communication about what has been accomplished.
- Precision: must produce high quality work under immovable deadlines with speed and accuracy.
- Initiative to learn: must come up to speed and stay up to speed to be proficient in the tasks required to perform the job.
- Communication: must communicate clearly and concisely with all levels of personnel (executive management, middle management, associate, coordinator, etc.) in many different forms (chat, email, meeting, presentations, etc.)
Prerequisites and Systems Knowledge
- Bachelors degree or higher
- 1+ years experience in administrative or similar work
- Intermediate proficiency with Microsoft programs (Word, Excel, and Office) and their Google suite equivalents
- Intermediate Qvidian experience/expertise
- Intermediate proficiency with project workflow tool
- Intermediate ability with Web searching, researching, and data wrangling
- Proposal development experience preferred
- Have APMP Foundational Certification or above
- Experience with the K-12 education industry preferred
- Experience with the education technology industry preferred
Why Work With Us?
When you work with Learning A-Z, you’ll be helping students across the globe develop the comprehension, curiosity, and continued joy of learning they need to succeed in today’s world.
We’ve been awarded numerous accolades from a wide variety of edtech organizations. Our flagship products Reading A-Z, Raz-Kids, and Raz-Plus are beloved by teachers and students alike, and are currently used by approximately 1/5 of public students in the United States.
To learn more about our organization and the exciting work we do, visit www.learninga-z.com.
An Equal Opportunity Employer
We are dedicated to fostering a culture that celebrates unique backgrounds, ideas, and experiences. All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, age, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.
