Accounts Payable Expense Report Associate

Overview:

Work for a first-class institution that is innovative, multi-dimensional, and dynamic by joining AIR as a Accounts Payable Expense Report Processor.

We hire talented and forward-thinking professionals to build our cross-functional teams and support our clients in solving complex problems. Our people—problem-solvers, changemakers, and creative thinkers—are experts in their craft who rise to meet today’s challenges.

The Accounts Payable Expense Report Processor will play an integral role in delivering on some of the most meaningful projects in communities across the United States and the world. You’ll collaborate with our teams of motivated and passionate visionaries, where your input will be valued and your contributions vital to our success.

We value the experiences of every member of our institution, from entry level to executive. As part of our collaborative, learning-oriented team, you’ll be encouraged to grow in your career, develop additional skills, and progress professionally.

AIR is currently seeking an Accounts Payable Expense Report Processor to join our Corporate Finance Office (CFO), a dynamic workplace with a clear agenda to develop a service-oriented organization in line with the business. It is composed of a strong team of co-workers and challenging varied roles that aim to stretch and expand the value CFO delivers within AIR.

Candidates hired for the position may work remotely within the United States (U.S.) or from one of our U.S. office locations.This does not include U.S. territories. 

About AIR:

Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world.

AIR’s commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define diversity broadly, considering everyone’s unique life and community experiences. We believe that embracing diverse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement. Learn more about AIR's Diversity, Equity, and Inclusion Strategy and hear from our staff by clicking here.

The responsibilities for the position include:

Essential job functions include but are not limited to-

• Understand time and expense policy and Federal regulations and apply those principles to expense auditing.
• Provide guidance and training to staff to enhance adherence to applicable policy and Federal regulations.
• Audit high volume of expense reports. 
• Assist in creating training materials, and guides, to help employees better understand policy requirements.
• Identify and help troubleshoot technical issues with Costpoint Administrator.
• Participate in special projects, process customization, T&E enhancements, and implementations.
• Provide excellent and responsive customer service to internal clients.
• Duties, responsibilities, and activities may change, or new ones may be assigned at any time based on institutional needs.

Education, Knowledge, and Experience:

• Bachelor’s degree in Finance, Accounting, Business Administration or Economics preferred, or High School diploma with a minimum of 2 years commensurate experience.
• Experience and understanding of expense report policies and procedures and the end-to-end process reimbursement process.
• Strong service-oriented mindset.
• Experience processing expense reports for international travel highly desirable but not required.  
• Strong knowledge of the Federal Acquisition Regulations (FAR) and Federal Travel Regulations (FTR) preferred but not required. 
• Proficiency in Deltek Costpoint preferred but not required.  

 Skills:

• Excellent attention to detail.
• Proven commitment to strong work ethics.
• Flexible and adaptable to prevailing circumstances.
• Demonstrated ability to work well independently, and collaborate as a member of team, while prioritizing multiple objectives to consistently meet project’s established timelines.
• Effective communicator with demonstrated ability to communicate in a virtual, cross-functional diverse team environment.  

Disclosures:

Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.

All qualified applicants will receive consideration for employment without discrimination on the basis of age, race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.

AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo reference and background checks.

AIR’s Total Rewards Program, is designed to reward our staff competitively and motivate them to achieve our critical mission. This position offers an anticipated annual salary of $67,000 to $73,000. Salary offers are made based on internal equity within the institution and external equity with competitive markets. Please note this is the annual salary range for candidates that are based in the United States.

AIR maintains a drug-free work environment.

Fraudulent Job Scams Warning & Disclaimer:

AIR is aware of individuals falsely presenting themselves as AIR representatives. Fraudulent job scams seek to extract sensitive information or money from victims. To protect yourself, please be aware that AIR recruitment will only email you from an “@air.org” domain. Please take extra caution while examining the email address, for example jdoe@air.org is correct and jdoe@aircareers.org is not a legitimate AIR email address. If you are unsure of the legitimacy of a communication you have received, please reach out to recruitment@air.org.

If you see a job scam, or lose money to one, report it to the Federal Trade Commission (FTC) at ReportFraud.ftc.gov. You can also report it to your state attorney general. Find out more about how to avoid scams at ftc.gov/scams.

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