Project Administrative Support Specialist (Remote)

The following states/districts are excluded from this job ad: AK, CA, CO, CT, DC, HI, IL, LA, MA, MN, MO, NE, NV, NH, NJ, NM, NY, ND, OR, PR, RI, VT, WA, WY

Location: Remote

Position Description: The Project Administrative Support Specialist provides day-to-day project administrative support and engages with Senior and Principal Consultants.

Minimum/General Experience: 5 years of experience providing project administrative support

Minimum Education: Bachelors' Degree in business, management, or related field

Essential Skills/Qualifications

• Excellent experience using Microsoft (MS) Office software developing PowerPoint presentations, MS Excel spreadsheets, and MS Word documents supporting meetings, deliverables, and work products
• Strong experience performing project administrative tasks (i.e., meetings, schedules, document management)
• Strong experience managing SharePoint repositories
• Experience collecting/maintaining accurate quantitative and qualitative data
• Experience reporting quantitative and qualitative data to internal/external stakeholders
• Experience providing project administrative support as a federal contractor
• Excellent knowledge of standard office administrative practices and procedures 
• Excellent verbal and written communication skills 
• Excellent organizational and planning skills 
• Excellent ability to work as part of a team and engage with senior consultants
• Strong problem-solving and analysis skills 
• Strong judgment and decision-making skills 
• Strong attention to detail and accuracy skills 
  
  

Security: Ability to obtain/maintain a Federal Civilian Public Trust

• U.S. Citizenship or Permanent Resident that has lived in the United States for at least 3 years
  
  

Federal Civilian Public Trust Consists of a review of up to but not limited to:

• Covers 5-10 year period and in some instances lifetime events
• OPM Security Investigations Index (SII)
• DOD Defense Central Investigations Index (DCII)
• National Agency Check (NAC) records
• FBI name check
• FBI fingerprint check
• Credit report check
• Written inquiries to previous employers and references listed on the application for employment
• Potential interviews with the subject, spouse, neighbors, supervisor, coworkers
• Law enforcement check
• Court records check
• Education check- Attendance and Degrees
  
  

Tasks/activities Include, But Are Not Limited To

• Ensures timely and accurate monthly, quarterly, and annual quantitative and qualitative project and data reports supporting contractual and company requirements
• Tracks and reports status on deliverables, work products, and other team activities weekly
• Collects project team qualitative and quantitative data, ensures data integrity and conducts high-level data analysis and reporting
• Manages and maintains project team schedules, appointments, and calendar invites  
• Provides meeting support for project team members and client support activities (e.g., agendas, calendar invites, read aheads) 
• Records and distributes minutes (e.g., attendees, highlights, decisions, action items) for all client meetings and as directed for internal project team meetings
• Collects, tracks, and reports project team action items
• Creates/manages project team and client SharePoint repositories ensuring data integrity
• Manages project processes and templates
• Files and retrieves electronic documents and reference materials
• Prepares and edits correspondence, communications, presentations and other documents
• Maintains project team bios, contact information, required training, client furnished equipment, and other team information as identified
  
  

Oxley Enterprises®, Inc. is a certified service-disabled veteran-owned (SDVOSB), economic disadvantaged woman-owned (EDWOSB), Small Business Administration Certified 8(a), and small disadvantaged business (SDB) that has 25 years of experience building and delivering quality IT systems and programs. Oxley is ranked in the INC 5000 for 2016, 2017, 2018, 2021, and 2023. Oxley is a 2019, 2020, 2021, 2022, and 2023 Department of Labor HIRE Vets Medallion Award Winner. Oxley is Virginia Values Veterans certified.

Oxley Enterprises®, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

If you require a reasonable accommodation to apply for a position at Oxley Enterprises, Inc., please send an email to our Human Resources Department at: careers@oxleyenterprises.com with the following information:

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