Executive Assistant (C-Suite)

*This position is required to report to our West Hollywood office with no remote or hybrid options*

This position requires a highly organized individual who possesses strong initiative and has the ability to complete multiple projects in a deadline driven environment. This individual must be able to communicate effectively and understands the need to work in an integrated manner with other members of the department in furtherance of goals, objectives, and knowledge.

Entry level candidates will not be considered for this role. All applicants are expected to have relative work experience in the Entertainment Industry or another field supporting high net worth individuals in a fast paced environment.

Job Essentials, Responsibilities, Duties

ADMINISTRATIVE TASKS

• Attend meetings and calls with Director
• Coordinate and confirm scheduling of meetings/calls; maintain/update calendar for Director 
• Receive and screen visitors/incoming calls to determine priority and provide detailed notice with information necessary to accurately execute meetings
• Coordinate travel arrangements, prepare itineraries, confirm details and communicate finalized agendas
• Enter time in company’s timekeeping system accurately and consistently for self and Director
  • Assist with time review as assigned 
• Maintain client relations, accommodating client requests, inquiries, and concerns as necessary
• Accommodate clients and trusted advisors in the absence of Director  
• Track and update logins, passwords, and all sensitive information as instructed
• Maintain Director’s open items list 
• Assist Director with ad hoc tasks as assigned 

TECHNICAL TASKS

• Assist in creation and implementation of programs to support key strategic initiatives furthering growth of the firm and staff
• Maintain a high level of working knowledge in Excel and basic accounting software systems
• Perform clerical accounting functions as necessary
• Keep up to date and familiarize yourself with all accounting-based company policies and procedures
• Execute decisions, organize and delegate work to staff in the absence of the Director as necessary 
• Perform various highly sensitive and confidential executive and administrative support tasks as requested

Specific Job Knowledge, skills, and Abilities 

• Strong project management and organizational skills
• Superior verbal and written communication skills

Qualifications

• Ability to reliably commute and report to the Tri Star office
• BS in Management or relatable degree
• 10+ Years as an Executive Assistant to C-Suite executives

Tri Star Core Values 

PERFORMANCE:             We provide clients with excellent reporting and service 

HONEST & INTEGRITY:  We are transparent and accountable, always being truthful to staff and clients 

TEAMWORK:                  We actively participate in group discussions, tasks, and projects 

COMMITMENT:               We are dedicated to our roles within Tri Star, the core values of the firm and the clients 

TECHNOLOGY:              We seek to capitalize on innovative technologies and contribute to positive change in the firm

This job description is not intended to be a comprehensive list of all requirements of this position.