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Executive Virtual Assistant with Experience at VAA Philippines

72% Flex

Remote:

Full Remote

Contract:

Full time

Salary:

6 - 6K yearly

Experience:

Mid-level (2-5 years)

Work from:

Philippines

Offer summary

Qualifications:

Minimum 2 years experience as Executive Assistant, Proficient in Microsoft, Google software applications, Resourcefulness and excellent organizational skills required, Fluency in English and good time-management skills needed.

Key responsabilities:

Act as central point of contact among stakeholders
Manage executives’ calendars, meetings, expenses
Format internal and external communication effectively
Organize office filing system, oversee clerical staff

VAA Philippines Scaleup https://vaaphilippines.com/

51 - 200 Employees

See more VAA Philippines offers

Job description

Your missions

Company: VAA Philippines

Our team is hiring for: EXECUTIVE VA
Rate or Salary range per hour: $3
Work Remotely?: Yes
Work Hours and Schedule: Full time
Work Duration: Depends on your performance, preferably long term
Is the training provided?: Yes
Must be residing within the Philippines?: Yes
Must have a backup device (Desktop/Laptop)?: Yes

JOB DESCRIPTION:

- Act as the point of contact among executives, employees, clients, and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Take minutes during meetings
- Make travel and accommodation arrangements
- Track daily expenses and prepare weekly, monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports, etc.
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system

JOB QUALIFICATIONS:

- Must have at least 2 years of experience as an Executive Assistant

- Must be proficient in utilizing various software applications including Microsoft Word, PowerPoint, and Excel, as well as Google Docs, Slides, and Sheets
- Must have familiarity with various work gadgets and applications, including Gmail, Outlook, Microsoft Teams, and project/task management and calendar tools
- Must be resourceful in finding solutions to problems that may arise during work
- Must have the ability to handle sensitive information with discretion and maintain confidentiality
- Must have an outstanding organizational skills
- Must be fluent in English (speaking and in writing)
- Must have good time-management skills
- Must be available for a full time job

SYSTEM REQUIREMENTS (MAIN DEVICE):

Processor: Core i3 or Ryzen 3 and above (5th Gen) or AMD equivalent. The use of mobile phones or tablets is not accepted.
RAM: 8 GB and above
Storage: 112 GB
Internet Connectivity: 20 MBPS and above (both for Download and Upload Speed)

SYSTEM REQUIREMENTS (BACKUP DEVICE):

Processor: Core i3 or Ryzen 3 and above (5th Gen) or AMD equivalent. The use of mobile phones or tablets is not accepted.
RAM: 4 GB
Storage: 112 GB
Internet Connectivity: 10 MBPS