Office Manager

Description

Company Overview:

Cellebrite’s (Nasdaq: CLBT) mission is to enable its customers to protect and save lives, accelerate justice, and preserve privacy in communities around the world. Cellebrite is a global leader in Digital Intelligence solutions for the public and private sectors, empowering organizations to master the complexities of legally sanctioned digital investigations by streamlining intelligence processes. Trusted by thousands of leading agencies and companies globally, Cellebrite’s Digital Intelligence platform and solutions transform how customers collect, review, analyze, and manage investigative digital data in legally sanctioned investigations.

Position Overview:

Cellebrite is searching for an Office Manager for the Germany office for a full-time position 5 days a week in the office.

 For this role, we are looking for an Admin professional who enjoys working with people and managing day-to-day operations and a proactive problem solver with great communication skills and a detail-oriented mindset. 

 In this role, the Office Manager will be responsible for addressing all office administrative needs of the Germany office and handle all operations, including providing support to the EMEA HR team and the Germany VP Sales, with great opportunity to develop in the operations world.

Roles and Responsibilities:

• Full administration responsibility for all office needs, office maintenance and appearance
• Administrative assistant to Germany VP Sales, includes hotels/flights booking
• IT related such as server issues, equipment/accessories requests
• Tracking Employees absent and working with all insurance agencies (health, office etc.)
• Focal point to Office Landlord –point of contact for all matters.
• Carrying out events, social welfare and employee experience activities for all Germany & wider EMEA
• Managing HR documentation and employment records and benefits e.g. for new hires and leavers
• Provide support and guidance to employees and managers on office policies and ensuring legal compliance
• Full responsibility of all the office supplies and vendors
• Lead office projects
• Coordinating office maintenance and repairs, liaise with building management, and oversee office equipment, ensuring everything is in good working order
• Implement office policies and procedures, ensuring compliance with regulations and company guidelines
• Address any issues or conflicts that arise in the office, finding solutions and ensuring a positive working environment
• Oversee security systems and software (access control, CCTV), troubleshoot technical issues, manage employees access cards
• Ensure compliance with health and safety regulations, conduct safety inspections, and implement protocols for emergencies
• Manage process of invoices, and expenses and ensure that financial records are accurate and up to date
• Regularly check pantry supplies to determine what needs to be restocked.
• Ensure that appliances such as coffee machines, microwaves, and refrigerators are in good working condition

Job Requirements:

• At least 3 years’ experience as Administrative /Office Manager in small medium organizations, OR 4 years as front Desk Manager or Administrative Assistant in mid/big office– must
• Basic understanding of German employment laws
• Experience working with management level and proved proven record for employee service
• Excellent written and verbal communication skills
• Excellent time management skills
• Be proactive, implementation of new processes and improve ways of working
• Ability to multitask and prioritize work
• Able to complete complex administrative tasks with minimal supervision
• Ability to positively engage with both internal and external stakeholders
• Team player
• Excellent interpersonal skills
• Proficient in Microsoft Office
• Experience working in a global environment
• Bachelor's degree