Job Summary: The Document Controller will be responsible for managing, maintaining, and controlling all project-related documents. This role requires proficiency in AutoCAD for drawing management, Visio for flowchart and diagram creation, and Excel for data management and reporting. The successful candidate will ensure that all project documentation is accurate, up-to-date, and easily accessible to the project team and stakeholders.
Key Responsibilities:
1. Document Management:
Maintain and manage project documents, including drawings, specifications, reports, and correspondence.
Ensure all documents are correctly filed, updated, and archived according to company standards and procedures.
Create and maintain document templates, forms, and workflows.
2. AutoCAD Responsibilities:
Manage and organize AutoCAD drawings, ensuring they are up-to-date and comply with project standards.
Assist in the creation and modification of technical drawings and schematics.
Ensure proper version control and tracking of drawing revisions.
3. Visio Responsibilities:
Create and maintain flowcharts, diagrams, and other visual documentation using Microsoft Visio.
Ensure that Visio diagrams are consistent with project requirements and standards.
Collaborate with engineers and project managers to develop accurate visual representations of project workflows and processes.
4. Excel Responsibilities:
Develop and maintain project-related spreadsheets for data tracking, reporting, and analysis.
Utilize Excel to generate reports, charts, and graphs to support project management activities.
Ensure data integrity and accuracy in all Excel documents.
5. Collaboration and Communication:
Work closely with project managers, engineers, and other stakeholders to ensure document control processes are followed.
Provide training and support to team members on document control procedures and software tools.
Communicate effectively with internal and external stakeholders regarding document status and requirements.
6. Quality Assurance:
Conduct regular audits of project documentation to ensure compliance with company and regulatory standards.
Identify and address any discrepancies or issues with project documents.
Implement and maintain best practices for document control and management.
Qualifications:
- Bachelor's degree in a related field or equivalent work experience.
- Proven experience as a Document Controller in the telecom or construction industry.
- Proficiency in AutoCAD, Microsoft Visio, and Microsoft Excel.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Familiarity with document control software and systems is a plus.
- Knowledge of telecom industry standards and practices is desirable.
