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Executive Assistant to the CEO/COO for Virtual Coworker (Home Based Full Time) at Virtual Coworker

Remote: 
Full Remote
Contract: 
Full time
Work from: 
Australia

Offer summary

Qualifications:

Highly organized and proactive, Experience in HR is advantageous.

Key responsabilities:

  • Administrative support including presentations and spreadsheets
  • Manage communication, research, HR support, document, meeting coordination
  • Assist with project, travel arrangements, event planning
Virtual Coworker logo
Virtual Coworker Scaleup https://virtualcoworker.com/
201 - 500 Employees
About Virtual Coworker
You deserve nothing but the best when it comes to hiring virtual assistants. That's why we've carefully handpicked top-level professionals from the Philippines, ensuring that only the most accomplished individuals join our elite team.Imagine having access to a talented pool of virtual assistants who provide unparalleled support for your business. Whether you need assistance on a part-time or full-time basis, our vetted professionals are here to cater to your every need. From managing your calendar and handling administrative tasks to executing strategic plans and providing exceptional customer service, our virtual assistants bring professionalism and experience to every task they undertake.But what sets Virtual Coworker apart is our dedication to long-term partnerships. We aren't interested in short-term fixes; instead, we focus on finding the perfect match between businesses and virtual assistants for sustained success. By fostering strong relationships built on trust, communication, and professionalism, we ensure that your business flourishes.
See more Virtual Coworker offers

Job description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to both our CEO and COO. This role is integral to ensuring smooth daily operations and will involve a variety of tasks that require excellent organizational and communication skills.

Key Responsibilities:

● Administrative Support: Handle daily administration tasks, including creating presentations, spreadsheets, and email formats.
● Communication Management: Set up and distribute Google Forms for company-wide use and manage team event organization.
● Research and Analysis: Research and collate information on budgets, plans, and ideas, presenting findings to the CEO and COO.
● HR Support: Develop and standardize HR templates for all staff. Experience in HR or recruitment is highly advantageous.
● Document Management: Maintain and organize files, documents, and records for easy access and retrieval.
● Meeting Coordination: Schedule, organize, and prepare materials for meetings, including taking minutes and following up on action items.
● Project Assistance: Assist with various projects, ensuring deadlines are met and tasks are completed efficiently.
● Travel Arrangements: Organize and coordinate travel itineraries, accommodations, and logistics for the CEO and COO.
● Event Planning: Plan and execute team events and company-wide activities, ensuring all details are managed effectively.
● Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
● Other Duties: Perform additional tasks as needed to support the CEO and COO in their daily activities.

Required profile

Experience

Spoken language(s):
Check out the description to know which languages are mandatory.

Hard Skills

Google FormProject ResourcesResearch And DevelopmentCommunications ManagementAdministrative SupportMeeting FacilitationEvent SchedulingDocument ManagementHR Service DeliveryEffective Communication

Other Skills

  • Proactivity
  • Detail Oriented
  • Organizational Skills
  • Client Confidentiality
  • Teamwork
Are you interested?

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