HR & Admin Assistant

Company Introduction

INS Global is a one-stop solution for companies seeking to expand their business in +100 countries. We help our clients to bypass the operational complexities in emerging markets by simplifying human resource management and by offering an alternative business framework which minimizes risks.

Based in Shanghai since 2006, INS Global has developed a strong network throughout the world. With an established presence in more than 20 countries and more to come, we're gearing up to go further. However, we believe in quality over quantity. We bring mastery of service to our clients in the countries we serve. That’s where you come in. At INS Global, we’re about to rewrite the history books on how companies expand their businesses.

We are looking for a Part-time HR & Admin Assistant to join us to support our Global office in Japan.

We welcome and value each team member and their contribution to our mission, our team, and our culture.

Main Responsibilities

·      Assistant HR management (via GlobalView, our internally developed CRM )

a) Confirm commissions and prepare invoices for our freelancers.

b) Upload HR relevant documents, pay slips and tax slips and maintain the update.

c) Maintain Proof of expenses archives - Expense Reimbursement Process Management.

·      Assistant HR management (via King of Time, our time sheet system)

a) Ensure the correction of daily time sheet and the approval.

b) Confirm and inform annual various leaves for our consultants.

·      Assist both On/Off-boarding process including confirming the consultant’s labor contract contents, social insurance and tax-related notifications, etc.

·      Assist visa application process and ensure the achievement.

·      Ensure the client satisfaction and be their point of contact for escalation of issues.

·      Ensure the timely local tax declarations process for our consultants.

·      Be responsible for updating local Immigration & Employment policies as well as Employee Tax-related Compliance knowledge base.

·      Answer our salespeople’s questions about local regulations, when needed.

·      Other tasks arranged by Line-Manager

Requirements

·     Bachelor’s degree or above.

·     1-2 years HR & Admin assistant related work experience.

·     Fluent both in Japanese, Mandarin, and English

·     Average remote working hours could be 12-15 hours per week including weekly 1 to 2 days office work. The location of Office Work is near Minamiaoyama or Shibuya on Every Wednesday.

·     Proficient in using office software (Word, PPT, Excel and outlook)

·     A strong communicator, an outgoing personality, and motivation to learn.

·     Must be comfortable with detail work and have a strong sense of responsibility in their work.

Benefits

*Salary (Gross)：1500 JPY/hour, up to 1800 JPY/hour, timesheet, or system