Portfolio & Grant Accountant (Microbial Path) (85641BR)

University Job Title

Portfolio & Grant Accountant **

Bargaining Unit**

None - Not included in the union (Yale Union Group) **

Time Type**

Full time **

Duration Type**

Regular **

Compensation Grade**

Administration & Operations **

Compensation Grade Profile**

Manager; Program Leader (P5) **

Wage Ranges**

Click here to see our Wage Ranges **

Searchable Job Family**

Accounting/ Financial **

Total # of hours to be worked:**

37.5 **

Work Week**

Standard (M-F equal number of hours per day) **

Work Location**

Medical School Campus **

Worksite Address**

295 Congress Avenue

New Haven, CT 06519 **

Work Model**

Remote **

Position Focus**

The Portfolio & Grant Accountant will be responsible for the financial management and oversight of a portfolio of accounts, including financial reporting and analysis, budgeting, and planning. This includes complex modeling for PI’s portfolio, comprised of both sponsored and non-sponsored funds, to develop long and short-term resource plans. This individual will manage subawards and prepare financial reports for federal and non-federal sponsors. The successful candidate will also be responsible for Monthly Financial Reporting and Compliance – Extracting, consolidating, and analyzing data from a variety of sources for use in communicating budget, actuals, and forecast. Responsible for aspects of the monthly financial review checklist for the research mission, inclusive of corrective actions determined necessary because of the review. This individual will also foster working partnerships and communications with faculty, PIs, OSP and department administrators. **

Essential Duties**

• Financial Analysis and Reporting: Present financial information and recommendations thru data analysis and reporting in the development and maintenance of large, complex portfolios. Identify and influence strategic opportunities within the portfolio to stakeholders. Researches issues, evaluates the entire situation, identifies policies, procedures, and guidance material relevant to resolution and proposes a recommendation or solution. Responsible for all financial analysis and budget activities, which includes multiple budgets with various funding levels, staggered budget periods and end dates, varying overhead rates, differing policies regarding allowable costs, and management of the acquisition and loss of sponsor funding.2. Compliance and Risk Management: Monitor and certify to policy adherence for all financial activity within the portfolio by incorporating the policies of Yale and various funding agencies into the financial planning and review of expenditure activities. Advise faculty and clients of the appropriate financial policies. Maintain the fiscal integrity of the portfolio and department. Reviews and approves all expenditures with both sponsor and Yale policies and regulations in mind and ensures proper documentation and support exists to substantiate charges made to sponsored awards.3. Proposal Management and Oversight: Plans, prioritizes actions and provides direction across multiple awards and portfolios. Provides oversight counsel and expertise relative to significant impact at the business unit level. Provides a more strategic direction in the management of accounts and collaboration with account holders. Review and interpret sponsor documents (i.e., applications, award notices, and terms and conditions). Handle all activities for assigned portfolios in managing sponsored awards, ensure the proper and timely filing of sponsor documents, including submissions, modifications, extensions and all post award required reports (financial, technical, etc.).4. Collaborative and Strategic Finance Partner: Collaborate with other Business Offices, Central Offices, external institutions and sponsoring agencies to ensure the proper management of sponsor funds. Based on the funding and activities of the faculty member or client, identify and propose alternatives for allocating effort, spending pattern adjustments, and allocation methodologies.5. May perform other duties as assigned.

Required Education And Experience

Bachelor’s degree required. Four years of related financial experience required. Demonstrated application of financial, accounting and economic concepts. **

Required Skill/Ability 1**

Well-developed financial analysis and data mining skills and an understanding of financial models. **

Required Skill/Ability 2**

Strong organizational skills and ability to multitask and prioritize work. Ability to resolve conflicting demands. Demonstrated self-directed ability to be proactive, take initiative, problem solve and exercise independent judgement. **

Required Skill/Ability 3**

Excellent oral and written communication skills. Ability to cultivate and maintain strong working partnerships with Faculty, Principal Investigators, Sponsors, OSP, OSP Financial Management, and other key stakeholders. **

Required Skill/Ability 4**

Demonstrated understanding of continual process improvement and data driven process monitoring and decision-making. The ability to work remotely, including an adequate workspace with internet access. **

Required Skill/Ability 5**

Ability to work independently and be self-motivated and work well as part of a team. **

Preferred Education, Experience And Skills**

Prior grant administration and Workday experience. **

Weekend Hours Required?**

No **

Evening Hours Required?**

Occasional **

Drug Screen**

No **

Health Screening**

No **

Background Check Requirements**

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. **

COVID-19 Vaccine Requirement**

Required

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:

https://covid19.yale.edu/health-guidelines **

Posting Disclaimer**

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments. **

EEO Statement**

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). **

Note**

Yale University is a tobacco-free campus