Operations Manager VA (Remote)
Offer summary
Qualifications:
At least 3 years of experience as an operations manager, virtual assistant, or transaction coordinator, preferably supporting a U.S.-based real estate company., Strong knowledge of U.S. real estate processes, including MLS platforms, transaction coordination, and contract timelines., Proficiency with CRM tools like Follow Up Boss, HubSpot, or Salesforce, and project management tools such as Asana or Trello., Excellent English communication skills, detail-oriented, organized, and able to work independently..Key responsibilities:
- Oversee daily operations and ensure smooth workflow for the real estate team.
- Manage transactions from contract to close, coordinating with relevant parties and tracking deadlines.
- Maintain and update CRM systems, trackers, and reporting dashboards.
- Support marketing efforts and assist in onboarding new agents or VAs.
Job description
Operations Manager Virtual Assistant
Location: Remote Based in the Philippines
Hours: Must be available full-time during Austin, TX business hours (CST/CDT)
Industry: Real Estate (Brokerage, Investment, or Property Management)
Job Requirements:
Required Experience & Skills
- 3+ years experience as an operations manager, executive virtual assistant, or transaction coordinatorpreferably supporting a U.S.-based real estate company
- Strong understanding of U.S. real estate processes including:
Listings and MLS platforms
Transaction coordination
Contract timelines (TREC forms a plus)
Title, escrow, and mortgage processes
- High-level proficiency with tools such as:
CRM: Follow Up Boss, HubSpot, Salesforce, or similar
Project Management: Asana, ClickUp, Trello
Document Tools: DocuSign, Dotloop, Google Workspace, Microsoft Office
- Exceptional English communication skills (written and spoken)
- Detail-oriented with strong organizational and time management abilities
- Proactive and capable of working independently with minimal supervision
- Able to handle confidential information with discretion
Core Responsibilities
- Oversee daily operations and ensure smooth workflow for the real estate team
- Manage transactions from contract to close:
Coordinate with title companies, lenders, buyers, and sellers
Track deadlines, schedule inspections/appraisals, and ensure compliance
- Maintain and update CRM systems, follow-up trackers, and reporting dashboards
- Coordinate broker and agent calendars, meeting prep, and inbox management
- Support marketing efforts:
Prepare property listings
Schedule social media and email campaigns
Coordinate with photographers, designers, and vendors
-Assist in onboarding new agents or VAs, creating SOPs, and optimizing systems
Preferred Qualifications
- Previous remote experience supporting a U.S.-based real estate team or brokerage
- Knowledge of Texas real estate market or TREC guidelines (a plus)
- Real Estate Virtual Assistant certification or Real Estate License (PH or U.S.)
- Familiarity with QuickBooks or similar for basic bookkeeping or expense tracking
- Experience with U.S. tax reporting support (e.g., 1099 prep) is a bonus
How to Apply:
Email: careers@jtccs.net
Phone/WhatsApp: (+63)-976-569-4599
Website: www.jtccs.net
Or apply directly to the job link
Required profile
Experience
Other Skills
- Time Management
- Organizational Skills
- Microsoft Office
- Proactivity
- Detail Oriented
- Communication
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