Records Management Specialist (0575)

Work for Our Water Resources.

Help protect one of Florida’s most vital resources — water — with a career at the Southwest Florida Water Management District (District).

The District is a government agency whose mission is to protect water resources, minimize flood risks, and ensure the public’s water needs are met. We serve a population of nearly 6 million people in west-central Florida as directed by state law.

Join our General Services Bureau

Support our Records Services Section using your public records and/or records management expertise. The Records Management Specialist will be responsible for processing public records requests, ensuring that established time standards are met, and provides support to records scanning projects to include quality assurance of digital images. You will have the opportunity to support the District's records management program by serving as a contact for all Bureaus and Sections regarding the District's records retention policies, procedures, and processes.  This position will also assist staff with the records storage and retrieval process utilizing the records tracking software. Duties will require some knowledge of records management, public records, and digital imaging. You’ll have the chance to work with a wide range of teams in this promising position, each of which plays a vital role in our efforts to preserve our most valuable natural resources. 

District employees are offered an excellent total rewards package that includes:

Starting Compensation
Records Management Specialist 5 $38,188.80 - $43,436.95
Records Management Specialist 6 $40,705.60 - $46,283.51

The starting hourly range is included for the Business Process Technician profile which reflects the minimum to approximately 25% of the respective pay grade. The starting salary will be based on the education and experience of the successful candidate. The District conducts annual performance evaluations that may award applicable pay increases based on positive employee performance.

Essential Functions

• Process public records requests, ensuring established time standards are met.

• Perform an established quality assurance (QA) process of digital images to ensure they are compliant with regulations applicable to public records.  

• Review and process newly created boxes in the records tracking software. Print labels for boxes as required. Process box orders and box pick-ups twice daily and as needed.
• Support the District’s Records Management program by serving as contact for all Bureaus and Sections regarding the District’s records retention policies, procedures, processes; as well as utilizing the records tracking, storage and retrieval software.

Working Conditions

Employee works in a standard office environment. Performs continuous repetitive tasks (to include keyboarding) with one or both hands. Occasionally lifts and carries objects weighing 10 to 40 pounds. Frequently requires bending and reaching above shoulder level. Possible travel to other offices or into the field is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee may be subject to call-in outside of regularly scheduled work hours, or required to be on call, including on nights, weekends or holidays, to respond to emergency management activities or other incidents requiring rapid response in support of District operations.

Required Credentials for Records Management Specialist 

Records Management Specialist 5 

• High School Diploma and Ten (10) years related work experience OR Associate's degree, or higher and Eight (8) years related work experience OR Bachelor’s degree (or higher) and Six (6) years related work experience
• Valid driver’s license

Records Management Specialist 6 

• High School Diploma and Eleven (11) years related work experience OR Associate's degree, or higher and Nine (9) years related work experience OR Bachelor’s degree (or higher) and Seven (7) years related work experience
• Valid driver’s license

Preferred Credentials for Records Management Specialist 

• Knowledge of Document Management (processes, tools, techniques, and technologies for storage, retrieval, and effective management of electronic documents)
• Knowledge of Public Records and Records Management principles and practices.
• General office experience to include using a keyboard and Microsoft applications
• Customer service experience 

Application Process

The District will determine eligibility for employment solely from the information provided on a District employment application. All applicants are required to complete, in full, the District employment application. Incomplete applications will not be considered. A resume will not be considered as a substitute for the required District application for the purpose of qualification. Applicants who are within 30 days of graduation, if selected are not allowed to start until all minimum qualifications are met. 

Additional Details

This position is typically scheduled to work 40 hours per week, Monday to Friday, out of the Brooksville, FL office. This position is eligible for overtime compensation for hours worked over 40 hours, in a week.

Travel Required

Yes. Some travel, using District vehicle, within District's coverage area.

Accepting applications until July 21, 2025 at 4:00 PM 

About Us

The District is responsible for managing the water resources for west central Florida which includes approximately 10,000 square miles of territory spanning 16 counties and serving more than 6 million residents. Established in 1961 as a flood-protection agency, our objective is to meet the needs of current and future water users, protect and preserve our water resources, manage the water supply, protect water quality, and preserve water-related functions. 

Apply Now

Start and grow your career with the District! The District prides itself on providing a positive work environment that engages and supports our employees through flexible and remote work schedules. We provide and support learning and development for staff at all levels including conferences, association memberships, and formal education. Let us know if you have previous public sector experience that may allow for additional perks! Click on the link to apply.

#WorkForOurWater

Equal Employment Opportunity/Veterans Preference/Drug-Free Workplace/Tobacco Free Campuses.

All applicants shall receive equal consideration and treatment in employment without regard to race, color, religion, ancestry, national origin, age, sex, marital status, familial status, or medical condition. All recruitment, hiring, placements, transfers and promotions will be on the basis of individual skills, knowledge and abilities, and the feasibility of any necessary job accommodation(s).

The Southwest Florida Water Management District (District) does not discriminate on the basis of disability in regard to job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the District to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. If you require reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Human Resources Office Chief, at 2379 Broad St., Brooksville, FL 34604-6899; telephone (352) 796-7211 or 1-800-423-1476 (FL only); or email ADACoordinator@WaterMatters.org. If you are hearing or speech impaired, please contact the agency using the Florida Relay Service, 1-800-955-8771 (TDD) or 1-800-955-8770 (Voice). In the event of a complaint, please follow the grievance procedure located at WaterMatters.org/ADA. 

The District participates in E-Verify employment eligibility verification. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

The District does not sponsor applicants for work visas.