Senior HR Administration Specialist

Who we are looking for

This position requires an HR professional with minimum 5 years of experience in HR Operations position with a strong understanding of best practice around controls regulations, knowledge of Polish labor law and previous experience in HR administration function (detailed knowledge of maintaining personal files is considered a plus). Strong analytical skills with advanced Excel skills and very high attention to details.

Your new role

This position requires an experienced HR professional with good technical and business process skills, who will:

• Take care of assigned HR activities in a timely, accurate and efficient manner in line with local (Poland) legislative requirements including relevant paperwork preparation, attention to details, care for data confidentiality.

• Ensure maintenance of practical knowledge and have an active role when looking at legislative changes.

• Create, reviews and updates policies and procedures within HR services as needed that includes design preparation and implementation of new HR processes.

• Continuously improve processes. Be independent in creation modification and implementation of new processes/policies.

• Coordinate and ensure effective and timely flow of critical information to all relevant parties/vendors/third parties and follows up on administrative details.

• Prepare and distribute standard and ad hoc HR reports within specified guidelines.

• Manage employee queries related to a wide range of HR administration processes.

• Build and maintain close relationship with stakeholders and vendors as required to deliver high standard service to internal clients.

• Maintaining and archiving personal files in accordance with applicable labor law provisions and internal regulations of the organization.

• Support junior colleagues by providing guidance and sharing updates in labor law.

What we value

To be successful in this role, your profile should include:

• 5 years’ experience in Polish HR position with a strong understanding of best practice around controls regulations, labor law and working with outsourced providers.

• Working knowledge Polish Labor Code and working time rules.

• Working knowledge of HR and payroll IT systems required, Workday and Enova experience as a plus.

• Communicative in written and oral English.

• Very good Excel skills (practical usage of various functions i.e. pivot tables v-look up and others); more advance knowledge experience as a plus.

• Education in HR/finance/payroll is preferred.

• Strong customer focus and “can do” attitude.

• Strong analytical and problem-solving skills.

• Ability to deliver high quality work in a dynamic business environment with attention to detail.

• Ability to interact with all levels of employees and management and handle confidential information in a professional manner.

We offer

• Permanent contract from day one.

• Partial remote work possibility.

• Additional holidays (Birthday Day Off, 3rd and 5th year anniversary and others).

• Premium life insurance package and private pension plan.

• Medical package for employees and their families (partner and children).

• Wide range of soft skills training, technical workshop, language classes and development programs.

• Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice.

• Variety of well-being programs.

Why this role is important to us

The team you will be joining plays an important role in the overall success of the organization. Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. To make that happen we need teams like yours to help navigate employees and the organization as a whole. In your role you will strive for cutting-edge solutions, that are straightforward and calculable.

You will help us build resilience and execute day to day deliverable at our best. 

Join us if making your mark in the financial services industry from day one is a challenge you are up for.

About State Street

State Street was named one of the ‘Forbes Poland’s Best Employers of 2021’

What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You’ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.

State Street is an equal opportunity and affirmative action employer.

Discover more at StateStreet.com/careers

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