Offer summary

Qualifications:

Proven experience in construction or trade industry administration., Strong proficiency with job management software, preferably Future Builder., Experience with accounting software, particularly Dext/Receipt Bank., Excellent written and verbal communication skills..

Key responsibilities:

Manage client and contractor communications via email and phone.

Handle job cost allocations and maintain accuracy in financial tracking.

Process accounts payable and receivable, including invoice matching and reconciliation.

Maintain comprehensive documentation for construction projects and ensure contractor compliance.

Job description

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

Job Type: Full-time

Responsibilities:

Manage all client and contractor communications via email and phone, ensuring timely responses to inquiries
Handle job cost allocations and maintain 100% accuracy in financial tracking using Future Builder and Dext
Process accounts payable and receivable, including invoice matching and reconciliation
Manage daily cash reconciliation and maintain all accounts in current status
Coordinate payroll processing and batch payment uploads through NAB Connect
Maintain comprehensive documentation for each construction project including work diaries, plans, and compliance records
Support trade scheduling by tracking work completion and updating project status
Chase contractors for pricing, variations, and RFI responses to prevent project delays
Ensure all contractor compliance documentation (insurances, licenses) is current and properly filed
Create and maintain Standard Operating Procedures (SOPs) for all assigned tasks
Monitor project profitability and provide regular financial reporting

Scopes:

Full responsibility for financial administration replacing current bookkeeper
Primary point of contact for all non-technical client communications
Complete ownership of compliance documentation and contractor coordination
Support for 2-3 concurrent custom building projects
Direct collaboration with business owner on project administration
Authority to chase contractors and suppliers for timely responses
Responsibility for maintaining organized digital filing systems across all projects
Regular reporting on project profitability and financial status

Requirements

Proven experience with construction or trade industry administration
Strong proficiency with job management software (Future Builder experience preferred)
Experience with accounting software, particularly Dext/Receipt Bank
Excellent written and verbal communication skills for client and contractor interactions
Strong attention to detail for financial reconciliation and compliance tracking
Ability to manage multiple projects simultaneously while maintaining accuracy
Understanding of construction workflows and trade coordination
Experience with payroll processing and accounts payable/receivable
Proficiency with banking platforms (NAB Connect experience advantageous)
Self-motivated with ability to work independently and take initiative