Office Manager

Description

Our mission:

Cellebrite’s (Nasdaq: CLBT) mission is to enable its customers to protect and save lives, accelerate justice, and preserve privacy in communities around the world. Cellebrite is a global leader in Digital Intelligence solutions for the public and private sectors, empowering organizations to master the complexities of legally sanctioned digital investigations by streamlining intelligence processes. Trusted by thousands of leading agencies and companies globally, Cellebrite’s Digital Intelligence platform and solutions transform how customers collect, review, analyze, and manage investigative digital data in legally sanctioned investigations.

What is your mission?

Cellebrite is seeking a full-time Office Manager to join our team in Germany, working onsite five days a week.

We’re looking for an experienced administrative professional who thrives in a people-focused environment, excels at managing daily operations, and brings a proactive, solution-oriented mindset. Strong communication skills and attention to detail are essential.

In this role, the Office Manager will oversee all administrative functions of the Germany office and ensure smooth day-to-day operations. The position also includes supporting the EMEA HR team and the VP of Sales for Germany. This is a fantastic opportunity for someone eager to grow within the operations space and make a meaningful impact.

Responsibilities

Office Administration & Operations

• Full administrative responsibility for all office needs, including maintenance and appearance
• Coordinate office maintenance and repairs; liaise with building management
• Ensure all office equipment is in good working order
• Maintain and implement office policies and procedures in line with company guidelines and regulations
• Lead and manage office-related projects
• Oversee pantry supplies and ensure restocking as needed
• Ensure appliances (e.g. coffee machines, microwaves, refrigerators) are functioning properly
• Serve as the primary point of contact for the office landlord

Executive & Employee Support

• Provide administrative assistance to the VP Sales, Germany (e.g. booking hotels and flights)
• Track employee absences and coordinate with health and office insurance agencies
• Support and guide employees and managers on office policies and legal compliance
• Address and resolve office-related issues or conflicts to maintain a positive work environment

HR & Employee Experience

• Manage HR documentation, employment records, and benefits for new hires and leavers
• Organize and execute events, social welfare initiatives, and employee experience activities across Germany and the wider EMEA region

IT & Security

• Handle IT-related issues such as server problems and equipment/accessory requests
• Oversee office security systems (e.g. access control, CCTV)
• Manage employee access cards and troubleshoot technical issues

Finance & Compliance

• Manage invoice and expense processes, ensuring accurate and up-to-date financial records
• Ensure compliance with health and safety regulations; conduct safety inspections and implement emergency protocols

Qualifications:

• Minimum of 3 years’ experience as an Administrative or Office Manager in small to medium-sized organizations,
• or 4 years as a Front Desk Manager or Administrative Assistant in a mid-to-large office (required)
• Basic understanding of German employment laws
• Proven experience working with management-level stakeholders and delivering excellent employee service
• Excellent written and verbal communication skills
• Strong time management and organizational abilities
• Proactive mindset with a focus on process improvement and implementing new ways of working
• Ability to multitask and prioritize effectively in a dynamic environment
• Capable of completing complex administrative tasks with minimal supervision
• Strong interpersonal skills with the ability to positively engage internal and external stakeholders
• Proficient in Microsoft Office applications
• Experience working in a global or multicultural environment