Offer summary

Qualifications:

Exceptional organizational skills and proactive mindset., Strong communication abilities, both written and verbal, in English., Experience with tools like Monday.com, Google Sheets, and Gmail., Trustworthy and able to maintain confidentiality..

Key responsabilities:

Join daily Zoom/Google Meet calls to take detailed notes and create actionable to-do lists.

Manage the founder's email inbox, ensuring organization and prioritization.

Maintain organized files in Google Drive and streamline systems for efficiency.

If applicable, handle light bookkeeping tasks and maintain financial records.

Job description

This is a remote position.

Job Highlights:

Contract: Independent Contractor

Schedule: Hours: 6 days/week (flexible hours) Full-Time Flexible, with a standard 40-hour work week.
Scope:

6 days/week — hours flexible but consistent
Remote — responsive during agreed hours
Pay based on experience and whether this is one role or split into two

Overview

We’re looking for an exceptionally organized, assertive, and proactive Virtual Personal Assistant to support the founder of a fast-growing, creative company. This is a high-trust, high-responsibility role that requires strong communication, initiative, and consistency.

You’ll be on most calls, helping prioritize tasks, organize the day, manage the inbox, and make sure nothing slips through the cracks. If you also have light bookkeeping skills, this could become a dual role—or we’ll hire two people if needed.

Your Core Role (Personal Assistant)

Meetings & Execution:

Join Zoom/Google Meet calls daily to take detailed, actionable notes
Create and update to-do lists and follow-ups based on each call
Remind the founder of priorities, meetings, and tasks daily in a constructive way
Keep the week and month organized through Monday.com and shared calendars

Email & Time Management:

Manage Gmail: unsubscribe from spam, sort into folders, highlight priorities
Ensure inbox zero by end of day
Help with time-blocking for focus time, meetings, workouts, and family time
Monitor Monday.com and send key tasks into Telegram to ensure quick responses

Organization & Systems:

Maintain clean, well-organized files in Google Drive
Be highly responsive via Slack, Telegram, and email
Communicate clearly, efficiently, and respectfully
Help streamline systems and reduce mental load for the founder

Optional Add-On: Bookkeeping / Light Accounting

If you’re also skilled with basic accounting:

Track money in and out (including cash transactions via notes)
Light QuickBooks work
Maintain financial sheets in Google Sheets
Help reconcile monthly budgets and keep things organized

Requirements

You Are:

Extremely organized, focused, and proactive
Assertive and clear in communication—without being pushy
Flexible and able to adapt quickly to a fast-paced environment
Trustworthy, respectful, and committed to confidentiality
A fluent English speaker (spoken and written is required)
Comfortable working directly with a busy founder and helping them operate at their best

Tools You Must Know (or Learn Fast)

Monday.com
Google Sheets / Google Drive
Gmail (with filters and folders)
Telegram & Slack
Bonus: QuickBooks

Benefits

Independent Contractor Perks:

Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_22353_JOB

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