Offer summary

Qualifications:

Experience as an Executive Assistant, Virtual Assistant, or similar role., Strong organizational and time-management skills., Proficient with Microsoft 365 suite and Zoom., Excellent communication skills and attention to detail..

Key responsabilities:

Provide administrative support by drafting emails, creating schedules, and preparing reports.

Assist with strategic tasks such as brainstorming sessions and client presentations.

Manage calendars and appointments to ensure deadlines are met.

Conduct research and manage documents to support operations and client needs.

Job description

This is a remote position.

Are you an experienced, detail-oriented, and proactive professional looking to support an innovative and fast-growing dental consulting firm? If so, we want you to join our client’s team! Virtual Rockstar is looking for a dedicated, full-time Executive Assistant to work closely with our client, a leading dental consulting business, to help drive growth and ensure smooth day-to-day operations.

About our client:

We are a forward-thinking dental consulting firm that emphasizes collaboration, education, and results-driven solutions. Our mission is to empower dental professionals and practices by providing tailored consulting services that enhance operations, improve patient care, and boost productivity. With a focus on innovation and sustainable growth, we aim to build a community that thrives together.

As the Executive Assistant, you will play a crucial role in supporting the business’s operational and strategic goals. Your key responsibilities will range from administrative support to strategic assistance, ensuring that tasks are completed efficiently and on time to help the business scale.

Responsibilities:

Administrative Support:

Drafting emails, creating schedules, preparing reports, and handling other repetitive administrative tasks to free up time for high-priority projects.

Strategic Assistance:

Assisting with brainstorming sessions, refining presentations, and preparing content for client pitches and workshops to support business development.

Time Management & Project Coordination:

Act as a virtual project manager to track business goals (e.g., onboarding consultants, closing client contracts), ensuring deadlines are met and that the team stays on track.

Calendar & Email Management:

Manage and schedule appointments, meetings, and events, ensuring that all deadlines and commitments are well-organized and met.

Research & Information Gathering:

Conduct research and gather necessary information to support the firm’s operations and client needs.

Document Management & SOP Creation:

Prepare and handle documents, create Standard Operating Procedures, and assist in developing training tools for new processes.

Personal and Family Support:

Manage personal and family appointments for the owner, ensuring a healthy work-life balance.

Event Planning & Organization:

Organize company events, meetings, and client gatherings.

Requirements

Experience as an Executive Assistant, Virtual Assistant, or similar role.
Strong organizational and time-management skills.
Proficient with Microsoft 365 suite (Outlook, PowerPoint, Word, Excel) and Zoom.
Excellent communication skills (both written and verbal).
Strong attention to detail and ability to prioritize tasks.
Proactive, self-driven, and able to work independently with minimal supervision.
A genuine interest in the dental industry is a plus.

Benefits

Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families in the Philippines.