Offer summary

Qualifications:

Strong organizational skills with the ability to handle multiple tasks simultaneously., Excellent communication skills, both written and verbal., Self-motivated and proactive, able to work independently., Previous experience as an Executive Assistant or in a similar support role is preferred..

Key responsabilities:

Responding to online reviews to maintain positive client relationships.

Managing calendar scheduling and prioritizing emails for the executive team.

Conducting research and gathering data for various projects.

Assisting in creating and maintaining Standard Operating Procedures (SOPs).

Job description

This is a remote position.

Are you organized, proactive, and ready to contribute to a mission-driven company that values innovation, uplifting environments, and continuous growth?

Virtual Rockstar is looking for a dedicated Executive Assistant to support our clients’ thriving physical therapy practice. This is an exciting opportunity to be part of a team that is passionate about health, joy, and adding value every day.

About Our Client's Practice:

Our Purpose:

We inspire individuals to create lives of joy through high-skill treatment, innovative health solutions, uplifting environments, and dedicated service.

Our Values:

Have Uplifting Fun
Family is Central
Add Value Everyday
Charity Never Fails
Learn, Grow, Repeat

As an Executive Assistant, you will play a vital role in supporting the executive team, managing tasks, and ensuring the smooth daily operations of the practice.

Responsibilities:

Google Review Responses: Responding to online reviews to maintain positive relationships with clients.
Assembling Order Guide: Using Order.co to assist in organizing and placing product/service orders.
Email Signatures: Designing and maintaining consistent email signatures for the team.
Data Entry/Scrubbing/Reporting Analytics: Collecting and analyzing data as needed for reports and decision-making.
Travel Management: Arranging flights, hotels, and other travel logistics.
Calendar Management: Supporting Bryan with calendar scheduling and prioritizing emails.
Research and Information Gathering: Conducting research and gathering necessary data for various projects.
SOP Creation and Maintenance: Assisting in creating, organizing, and updating Standard Operating Procedures (SOPs).
Product/Service Orders: Handling product and service orders for clients and internal needs.
Reformatting PDFs and Handouts: Converting materials into branded Wright PT templates.
Landing Page Creation: Building landing pages for promotions and initiatives.
Music Management: Organizing and managing Apple/Spotify playlists.
Streamlining Communication: Helping optimize communication flow within the admin team.
Monitor Online Reviews: Regularly tracking and responding to client feedback across platforms.
Organizing Events and Workshops: Planning, coordinating, and executing virtual and in-person events/workshops.
Support App and Web Development: Assisting with app/web development projects and keeping track of progress.
Create Content and Visuals: Contributing to content creation, including written content and visual assets.
Analyze Data for Decision Making: Reviewing key metrics and providing insights to support the business.
Technical Support: Providing basic tech support for staff, clients, and administrative needs.
Support Time Management and Document Handling: Helping with managing time-sensitive tasks and handling important documentation.

Requirements

Strong organizational skills with the ability to handle multiple tasks simultaneously.
Excellent communication skills (written and verbal).
Self-motivated, proactive, and able to work independently.
Attention to detail and a commitment to quality.
Experience with platforms such as Dropbox, MaintainX, Zoom, Trainual, HubSpot, JotForm, and Mac (Pages, Keynote, Numbers) is a plus, but not required.
Tech-savvy with the ability to learn new software quickly.
Previous experience as an Executive Assistant or in a similar support role is preferred.

Benefits

Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families in the Philippines.