HR Administrative Assistant

Work set-up: 
Full Remote
Contract: 
Experience: 
Entry-level / graduate
Work from: 

Offer summary

Qualifications:

Bachelor’s degree in Human Resources, Business Administration, or related field., At least 1 year of experience in administrative or HR support roles., Proficiency in Microsoft Office Suite and HRIS systems., Bilingual in English and Spanish with strong communication skills..

Key responsibilities:

  • Maintain and update employee records and HR documentation.
  • Assist with recruitment activities, including resume review and interview coordination.
  • Support onboarding and offboarding processes for employees.
  • Help ensure compliance with company policies and assist with payroll-related tasks.

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Job description

Are you organized, proactive, and excited about starting a career in Human Resources? Join Rob Levine Legal Solutions as an HR Administrative Assistant and become a vital part of our growing HR team! This entry-level role is perfect for someone looking to break into the HR field while supporting a fast-paced, remote-first organization.
As the HR Administrative Assistant, you’ll provide essential day-to-day support across a variety of HR functions—including employee records management, recruiting, onboarding, and compliance. You’ll help ensure our internal processes run efficiently while contributing to a positive and professional employee experience.
Key Responsibilities
  • Employee Records Management - Maintain and update personnel files, benefits forms, and other key HR documentation to ensure accuracy, organization, and confidentiality.
  • Recruiting Support - Assist with recruitment efforts by reviewing resumes, coordinating interviews, and managing candidate communications in a timely and professional manner.
  • Onboarding & Offboarding - Support the onboarding process as needed. Help manage offboarding logistics.
  • HR Systems & Data Entry - Enter, update, and maintain employee information in HRIS platforms while ensuring data integrity and confidentiality.
  • Compliance & Policy Support - Assist with tracking and collecting policy acknowledgments, compliance training materials, and supporting documentation to meet company and legal requirements.
  • Payroll Support - Assist with basic payroll-related tasks such as tracking timecard submissions, and communicating with the employees to ensure timely and accurate processing.
Qualifications
  • Bachelor’s degree in Human Resources, Business Administration, or a related field.
  • 1+ years of experience in an administrative or HR support role preferred.
  • Basic understanding of HR functions.
  • Bilingual in English and Spanish—strong written and verbal communication in both languages required.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); experience with HRIS systems.
  • Exceptional organizational skills and keen attention to detail.
  • Ability to handle sensitive information with integrity and discretion.
  • Comfortable managing multiple priorities in a dynamic, remote work environment.

Required profile

Experience

Level of experience: Entry-level / graduate
Spoken language(s):
EnglishSpanish
Check out the description to know which languages are mandatory.

Other Skills

  • Microsoft Office
  • Organizational Skills
  • Time Management
  • Detail Oriented
  • Communication

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