Office/HR Coordinator

 ABOUT US:

JOB TITLE:

Office/HR Coordinator 

REPORTS TO:

HR Manager

SUMMARY OF FUNCTIONS:

The Office/Human Resources (HR) Coordinator is responsible for performing the administrative tasks to support the efficient and effective operation of the Human Resources department. The Office/HR Coordinator will handle sensitive employee and company information while maintaining a high level of professionalism and confidentiality. An essential part of the role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.

Roles and responsibilities are subject to change.

MAJOR DUTIES AND REQUIREMENTS:

• Welcome visitors/new hires and answer incoming calls; respond to questions and/or refer inquiries
• Ensure all visitors have appropriate PPE when entering the production warehouse
• Maintain visitor logs for foreign and U.S. citizens in compliance with security policies and issue visitor and employee badges
• Collect mail daily and distribute out to appropriate departments
• Coordinate various company events
• Assist with benefits administration, safety, and wellness
• Coordinate and assist with employee development and training 
• Assist in preparing biweekly payroll processing
• Assist with internal and external audits
• Work with temp agencies regarding recruiting and processing new temp workers
• Collect, verify, and scan all temporary employee timecards and submit them to respective staffing agencies
• Coordinate the recruitment process including managing job postings, screening potential candidates, forwarding resumes to the proper hiring manager, and scheduling interviews 
• Coordinate the new hire background and drug screening process 
• Assist with new hire orientation and create new hire packets
• Update employee records in the HRIS 
• Maintain the integrity and confidentiality of Human Resources records and files
• Ensure all employee documents are filed appropriately and in a timely manner
• Generate reports as needed
• Assist with internal and external human resource inquiries from employees
• Maintain and update the department phone list 
• Weekly supply ordering
• Keep break areas and conference rooms stocked, organized, and clean
• Maintain a safe and organized reception area 
• Order lunches, set up, and clean up for meetings when requested
• Support executive groups as needed 
• Other duties as assigned 

EXPERIENCE AND/OR EDUCATION REQUIREMENTS:

• Minimum high school diploma, GED, or equivalent
• Minimum two years of general office management experience or HR Assistant experience required
• Excellent oral and written communication skills; ability to communicate professionally with external customers as well as internally with people at all levels of the company 
• Ability to follow processes and procedures
• Excellent customer service focus
• Strong organizational and multi-tasking skills
• Ability to maintain confidentiality
• High level attention to detail and accuracy
• Proficiency in Microsoft Office suite (Excel, Word, Outlook, PowerPoint,) 
• Experience with a HRIS and/or Applicant Tracking System preferred

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk or working on a computer
• Prolonged periods of standing and bending 
• Must be able to lift up to 15 pounds 

Toray Advanced Composites employment practices offer equal employment opportunity and does not discriminate against its employees or applicants because of race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, physical or mental disability, medical condition, sexual orientation, or any other basis prohibited by law.  Equal employment opportunity will be extended to all persons in all aspects of the employer/employee relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall, and termination