Project Specialist

Job Description Summary

The Strategy and Operations Project Specialist is responsible for efficiently managing and organizing project-related documents, ensuring easy accessibility, and maintaining high-quality standards. The Project Specialist will oversee various activities within S&O, including training and program-specific knowledge levels, timesheet reporting, updating finance, budget and headcount related documents, and enhancing document management processes to improve efficiency and productivity. This role is crucial in maintaining smooth project operations and facilitating effective communication and collaboration within the S&O community.

 

Job Description

Job Description

Key Responsibilities

• Maintain a centralized repository of project-related documents, including but not limited to minutes, one-pagers, and SharePoint documents.
• Ensuring they are up-to-date and easily accessible. Ensure that AQS members have access to the latest information and resources, enabling them to make informed decisions and meet project milestones. Check the quality and accuracy of project-related documents through thorough review and verification processes.
• Utilize document management systems such as SharePoint to streamline document organization and retrieval, and train users to improve efficiency and productivity. Enhance document management processes by organizing documents logically and systematically and using clear and consistent naming conventions.
• Follow up on timesheet and RAFT reports to accurately track project hours and resource allocation as well as maintain finance, budget and headcount related documents Oversee training and knowledge levels to enhance team members' skills and capabilities throughout the program lifecycle.
• Support and participate in AQS strategic initiatives. Foster a culture of continuous learning and development, organizing training sessions and workshops, as needed. Establish and maintain strong stakeholder relationships, ensuring effective communication and alignment across the S&O community.
• Inform, advises, and supports the team and associates from outside the team on processes, guidelines, and services specific to S&O

Essential Requirements

• Plays a critical role in ensuring efficient and organized management of project documents, which leads to improved accessibility and quality.
• Responsible for maintaining the document management system and promoting a collaborative working environment within the community.
• Contribute to the smooth operation of projects and facilitate effective training, communication, and collaboration.

Desirable Requirements: Maintain a centralized repository of project-related documents, including but not limited to minutes, one-pagers, and SharePoint documents.

Why Novartis:
Our purpose is to reimagine medicine to improve and extend people’s lives and our vision is to become the most valued and trusted medicines company in the world. How can we achieve this? With our people. It is our associates that drive us each day to reach our ambitions. Be a part of this mission and join us! Learn more here: https://www.novartis.com/about/strategy/people-and-culture

You’ll receive: You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook. https://www.novartis.com/careers/benefits-rewards

Commitment to Diversity and Inclusion:
Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.

Accessibility and accommodation
Novartis is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to diversityandincl.india@novartis.com and let us know the nature of your request and your contact information. Please include the job requisition number in your message

Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here:
https://talentnetwork.novartis.com/network

 

Skills Desired