Admin Assistant - (ZR_24327_JOB)

This is a remote position.

Key Responsibilities:

Mortgage Processing Support:

• Enter mortgage applications into the Filogix system
  

• Send necessary attachments to lenders
  

• Order property appraisals online
  

• Upload supporting documents to lender portals and follow up on deals
  

• Perform file audits to ensure RMAI compliance
  

• Send client communications, including thank-you emails
  

• Track RMAI submissions and follow up on commissions
  

Bookkeeping Support:

• Record income, deposits, and payouts
  

• Track commission payments and receipts
  

• Maintain a record of closed deals per month
  

• Organize receipts and prepare simple reports related to commissions
  

Rental Property Management:

• Input and track monthly rent payments
  

• Manage property vacancies
  

• Pay and record rent payments, property taxes, mortgage interest, and utilities
  

• Track repairs, renovations, and other expenses
  

• Maintain and update spreadsheets related to rental income and expenses
  

• Prepare financial files for year-end tax submission
  

• Coordinate with the accountant and track accounting-related fees
  

Qualifications:

• Proven experience in administrative work and data entry
  

• Basic understanding of bookkeeping principles
  

• Familiarity with mortgage or real estate systems is a plus (e.g., Filogix)
  

• Proficient in using spreadsheets (Excel or Google Sheets)
  

• Excellent organizational and communication skills
  

• Strong attention to detail and ability to handle confidential information