Offer summary

Qualifications:

Bachelor’s degree in business, finance, accounting, or related field, or equivalent experience., 3+ years in operations, finance, or administrative roles., Strong organizational skills and attention to detail, with familiarity in AP/AR, audits, budgeting, and nonprofit compliance., Proficiency in Google Workspace and Microsoft Office, with excellent communication skills..

Key responsibilities:

Liaise with external accountants and manage accounts payable, ensuring timely payments and accurate record-keeping.

Coordinate deposits, reconcile income, and process expense reports with correct coding.

Track vendor contracts, manage compliance, and assist with annual audits and tax filings.

Prepare materials for board meetings and support the CEO in project management and operational improvements.

Job description

Finance and Operations Coordinator
Reports To: CEO, Lynn-Anne Huck
Status: Full-Time
Location: Remote, with occasional in-person meetings as needed
Salary Range: $55,000-$70,000, commensurate with experience and location

About the T.J. Martell Foundation

The T.J. Martell Foundation is the music industry’s most passionate and enduring ally in the fight against cancer. Founded 50 years ago from a father’s promise to his son, we’ve raised over $280 million to fund groundbreaking, early-stage cancer research at top institutions nationwide. Our work is powered by the generosity of artists, executives, and fans who believe music can do more than entertain—it can heal, empower, and inspire. Learn more at www.tjmartell.org.

Position Summary

The Finance & Operations Coordinator is a hands-on, detail-oriented team member who supports the foundation’s financial coordination and day-to-day operations. Working closely with the CEO and external vendors (accounting, audit, HR, compliance), this role ensures that internal systems, vendor processes, and compliance functions run smoothly. Ideal candidates thrive in a small team, love the process, and bring clarity and professionalism to every task.

Key Responsibilities

Financial Coordination
- Liaise with external accountants; submit invoices, receipts, and donation records
- Manage accounts payable: track bills, ensure timely payments, maintain records
- Coordinate deposits and reconcile income against logs; confirm proper categorization
- Process expense reports and credit card reconciliations with correct coding
- Review monthly reports and flag key issues or adjustments for leadership
- Assist with annual audit and tax filings, track deliverables and deadlines
- Support budgeting and monitor budget-to-actual performance
Operations & Administration
- Set up tools, logins, and access for new hires
- Manage IT subscriptions, permissions, and systems access
- Maintain digital files, contracts, and policy documents
- Monitor organization mailbox and shared inbox
Vendor, Contract, and Compliance Oversight
- Track vendor contracts and key deliverables
- Coordinate insurance renewals and special event permits
- Support state filings and charitable registrations with compliance consultants
- Ensure consistent application of internal financial policies
Support to CEO and Board
- Prepare materials for finance-related board meetings
- Assist CEO in project management and implementation
- Lead small-scale process improvements across operations

Qualifications

Bachelor’s degree in business, finance, accounting, or related field—or equivalent experience
3+ years in operations, finance, or administrative roles
Strong organizational skills and attention to detail
Familiarity with AP/AR, audits, budgeting, and nonprofit compliance
Proficiency in Google Workspace and Microsoft Office; experience with shared drives and project tools preferred
Familiarity with Bill.com, expense platforms, and CRM tools a plus
Excellent communication skills
Comfortable working remotely and managing multiple priorities in a small team

Ideal Candidates Might Be

Professionals who enjoy organizing systems and supporting efficient operations
Former executive assistants ready to expand into finance and vendor coordination
Detail-oriented team players who enjoy problem-solving and process improvement
Mission-driven individuals who want to make an impact and to support meaningful, lifesaving work

Employee Benefits
Time off That Respects Your Life

2 weeks of paid vacation starting on day one
9 paid holidays annually (schedule shared each December)
3 personal days to use when life demands flexibility
Bereavement leave and jury duty coverage—we support you during life’s big moments

Health and Wellness Support

Employer contributions toward medical, dental, and vision insurance
Short- and long-term disability coverage
Workers' compensation and unemployment insurance provided

How to Apply
Please email your resume and a short cover letter outlining your interest and qualifications to Laura Sliker at [email protected]. Use the subject line: Finance & Operations Coordinator – [Your Name]. Applications will be reviewed on a rolling basis.

T.J. Martell Foundation is an equal opportunity employer. We welcome applicants of all backgrounds and encourage those with diverse perspectives to join our mission.

Kiwi Partners is an Equal Opportunity Employer. Kiwi does not unlawfully discriminate in employment opportunities or practices on the basis of actual or perceived age, race, creed, color, national origin, sex, religion, physical or mental disability, medical condition, sexual orientation, gender, gender identity, gender expression, ancestry, marital status, veteran status or other military status, legal alien status or citizenship status, genetic carrier status, genetic information, AIDS or AIDS-related complex or HIV status, being a victim of domestic violence, protected activity (i.e., filing a charge of discrimination, participating in a discrimination proceeding, or otherwise opposing prohibited discrimination),or any other characteristic protected by federal, state, or local law.

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