Offer summary

Qualifications:

Excellent phone and written communication skills are essential., Highly organized and detail-oriented with proficiency in Google Workspace., Experience in a PA, executive assistant, or similar administrative role is preferred., Strong analytical skills for reviewing job applications and reporting..

Key responsibilities:

Return calls from clients and contact vendors for inquiries.

Maintain follow-up lists and manage appointments in Google Calendar.

Execute email marketing campaigns and conduct research for reports.

Assist with travel planning and coordinate local services in Ontario.

Job description

This is a remote position.

Job Highlights:

40 hours / week
7:00am - 4:00pm Ontario time

Overview:

We are seeking a reliable, detail-oriented Remote Personal Assistant with a strong will to know of Ontario geography and services. We are looking to complement our team with someone who can assist with a wider variety of nuanced, high-responsibility tasks. You will be supporting a busy business owner with both personal and professional matters.

Key Responsibilities:

Return calls from clients using established scripts and instructions
Contact vendors and suppliers for quotes, availability, or general inquiries
Maintain and update follow-up lists for tasks, items, and people
Create and manage detailed appointments in Google Calendar
Execute and manage email marketing campaigns using bulk email platforms (e.g., Mailchimp, Constant Contact)
Conduct topic-specific research and compile clear, actionable reports with links, notes, and summaries
Review, vet, and score job applications for various open roles in the company, and provide concise reports on candidate suitability
Schedule appointments and coordinate services locally within Ontario
Respond to and draft emails, including client or customer communications
Assist with travel planning, local errands (virtually), and light event planning
Liaise with existing assistants to streamline support and avoid duplication
Handle reminders and ensure timely follow-ups on delegated matters

Requirements:

Excellent phone and written communication skills
Highly organized and detail-oriented
Proficient in Google Workspace, especially Gmail, Google Calendar, Docs, and Sheets
Familiarity with bulk email/marketing platforms
Strong analytical and judgment skills for reviewing job applications and reporting with clear rationale and candidate scoring
Able to work independently and manage multiple priorities
Discretion and professionalism in handling sensitive or confidential information
Experience in a PA, executive assistant, recruiting assistant, or similar administrative role is preferred
Strong knowledge of Ontario, particularly the GTA and surrounding regions if preferred but not required