Offer summary

Qualifications:

At least 1 year of experience in administrative support for executives or project management., Proficiency in Microsoft Excel and PowerPoint., Fluent in English, both written and spoken., Strong organizational skills for managing calendars and coordinating meetings..

Key responsibilities:

Managing the MD’s calendar and schedule.

Organising and coordinating meetings, calls, and events.

Handling notes during meetings and updating agendas and documents.

Administration of task trackers and communication channels.

Job description

RateHawk is part of Emerging Travel Group — a pioneering travel-tech company also known for its two other brands, ZenHotels and Roundtrip, spanning over 220 markets worldwide.

Our mission is to create, distribute, and operate the most convenient travel products. We constantly innovate and break the rules of the highly complex travel industry to make travel more widely available for individuals, more rewarding for professionals, and simpler for everyone.

As a Personal Assistant, you will play a pivotal role in coordinating schedules, organising meetings, and supporting the team with essential administrative tasks.

This is a remote vacancy.

Job Responsibilities:

Managing the MD’s calendar and schedule;
Organising and coordinating meetings, calls, and events;
Administration of various department activities, including collection of domain-related materials and contribution to general information;
Handling notes during meetings, updating agendas and other documents used to organize events;
Administration of quarterly planning;
Administration of task trackers (Asana), communication channels (Slack), and knowledge base (Confluence);
Collection and management of different data used by the department: instructions, Project documentation, research, presentations, memos, postmortems, etc.;
Securing standards of data provided across the department;
Contribution to department-related projects.

Requirements

At least 1 year of experience in administrative support for executives or/and project management;
Ability to manage calendars and schedules;
Skills in organising and coordinating meetings, calls, and events;
Experience in planning business trips, including booking tickets and hotels;
Skills in managing representation expenses and preparing reports;
Skills in preparing presentations;
Fluent English (both written and spoken);
Proficiency in Microsoft Excel and PowerPoint.

Benefits

Flexible schedules and opportunity to work remotely;
Ambitious and supportive team who love what they do, appreciate each other, and grow together;
Internal programs for adaptation and training, development of soft skills, and leadership abilities;
Partial compensation for participating in external training and conferences;
Corporate English school: Group and individual lessons, speaking clubs with colleagues from all over the world;
Corporate prices on hotels and travel services;
MyTime Day Off - an extra non-working day without loss of compensation.

Required profile