Offer summary

Qualifications:

Proven experience as an HR Administrator or similar role., Strong background in recruiting, particularly onsite recruitment in New York., Excellent organizational skills with the ability to optimize schedules., Familiarity with HRIS systems and compliance tracking..

Key responsibilities:

Manage recruitment efforts including posting job openings and screening résumés.

Coordinate interviews and maintain candidate tracking systems.

Handle onboarding processes such as preparing offer letters and setting up new hire accounts.

Ensure compliance with labor laws and manage employee records.

Job description

This is a remote position.

Job Highlights:

Contract type: Independent Contractor
Schedule: Monday - Friday 8 a.m. - 4 p.m. New York time with an hour unpaid break

Looking for a strong, experienced HR admin to join the team. Need to have someone who has experience in recruiting, as they will be managing our recruitment efforts for onsite recruitment in New York. Would like someone who has worked with C-level executives before and can help me organize everything and optimize the schedule.

Responsibilities:
Recruitment Support

Post job openings across all platforms (LinkedIn, company site, job boards).
Screen résumés using pre-set criteria (or AI tools if you're fancy).
Schedule interviews & coordinate with hiring managers.
Send rejection emails (with kindness and clarity).
Maintain candidate tracking spreadsheet or ATS updates.

Onboarding:

Prepare and send offer letters & contracts.
Set up new hire accounts (email, HRIS, Slack, etc.).
Coordinate welcome kits or swag deliveries.
Schedule orientation meetings.
Collect documents (IDs, tax forms, signed policies).
Input new hire data into HRIS.

Employee Records Management

Maintain digital employee files (secure + up-to-date).
Update contact info, role changes, or status changes.
Ensure compliance with local labor laws for records retention.

Payroll & Benefits Support

Collect and verify timesheets (if applicable).
Assist with payroll prep (send to accountant/payroll vendor).
Handle benefits enrollments and changes.
Answer basic employee questions on payroll/benefits.

Employee Engagement & Culture

Help organize birthdays, work anniversaries, team events.
Assist with employee feedback surveys.
Track and flag trends in engagement or morale (hello, vibes report).

Compliance & Policies

Ensure all employees have acknowledged key policies.
Track training completions (harassment, DEI, safety).
Flag and file any incident reports.

Offboarding

Coordinate exit interviews.
Remove system access on last day.
Collect company property and finalize paperwork.
Update HRIS and benefits systems accordingly.

Requirements

Proven experience as an HR Administrator or similar role
Strong background in recruiting, with experience managing onsite recruitment in New York
Comfortable working closely with and supporting C-level executives
Excellent organizational skills with the ability to optimize schedules and streamline operations
Knowledgeable in end-to-end recruitment processes, from job posting to onboarding.
Familiar with HRIS systems, employee records management, and compliance tracking

Benefits

Independent Contractor Perks:

HMO Coverage for eligible locations
Permanent Work from Home
Immediate Hiring
Steady Freelance Job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_22743_JOB

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