Group Project Manager - Healthcare Advertising

When you love what you do, it won’t feel like work. Who says your calling and career have to be mutually exclusive? People who join us at Precision AQ are drawn to our agency because of their passion for and commitment to truly cutting-edge and incredible work – they stay for our ethos of wecentricity, the community and collaboration we foster here. Launching clients’ treatments. Changing patients’ lives. Advancing creativity and strategy, improving results and outcomes. We do our best and most innovative work when it’s fueled by purpose and comprised of the unique and varied perspectives and abilities of team members across the globe.

At Precision AQ, talent is displayed in the work, not flaunted in plumes of conceit. Here, cooperation and wecentricity are what we champion. Are you a self-effacing rock star? A sensible diva? A down-to-earth maestro? Have we got a stage for you. Our people are wildly talented, clever, and inspiring.

Who we are:The Project Management team is the engine that keeps the agency machine running. We are strategic problem solvers and communicators that lead cross-functional teams from planning to project delivery. PM's are the barometer for teams, and collaborate with all departments to ensure work is executed on time and on budget, and partner with Account Teams in strategic planning and workflow. We radiate wecentricity and a constructive approach to all work, with a focus on efficiency and effectiveness.

Who you are: Group Project Managers are strategic leaders and problem solver who plan and manage end-to-end execution of online and offline projects on schedule and within budget. This role is expected to manage a small team for a book of business ranging from simple to complex while overseeing cross-functional team members throughout the lifecycle of the projects

Essential functions of the job include but are not limited to:

Project Planning

• Partner with Account to develop and manage high-level client plans for the year while aligning with the statement of work (SOW)
• Oversee development and dissemination of complex program/campaign timelines
• Provide timely and actionable input to Account and Project Management team for all project briefs

Team Management

• Manage and mentor/coach senior project managers and project managers
• Oversee multiple lines of business and lead a small team of two or more (2+) direct reports and can still own the day-to-day project management function on a dedicated line of business
• Coordinate and lead weekly internal team status meetings, as needed
• Partner with the Creative Resource Manager for resource needs, timing, and allocation expectations, raising risks and solutions as the needs arise
• Onboard and train new PM team members

Workflow/Process

• Contribute to Operations team by advocating management goals, running projects efficiently through the agency, and cross office initiatives
• Lead the online routing of projects, while ensuring quality assurance at each step
• Understand and advocate for the workflow process, and each team member’s role and responsibility within the workflow
  • Review action orders (AOs) to ensure clear and executable direction is provided
  • Oversee or lead the online routing of projects, while ensuring quality assurance at each step
  • Review scrum report for line of business or potential bottlenecks of resources

Communications

• Provide constant communication via teams, Workfront, email, phone, etc. to collaborate on
  • Client expectations and deliverables
  • Resource allocation requirements
  • Project Management team
  • Direct Supervisor
• Advocate for the team while monitoring delivery dates, tasks, project and budget burn
• Provide alternative solutions to ensure project stays on track
• Be the go- to Project Management team member for resolution on assigned lines of business

Growth/Advancement Opportunities

• Participation in new business pitches
• Lead onboarding of new clients
• Define process and industry practices
• Identify and share best practices and operational improvements
• Lead, guide, and grow the project management group
• Liaise with clients and vendor partners

Financial

• Scope input and review, resource planning, track out-of-pocket costs, project actualization planning, change control, resource alignment, and QA/QC protocols

Qualifications:

Minimum Required:

• Bachelor’s degree
• 7 years’ direct work experience in a project management capacity, including all aspects of process, budget development, project planning, and execution. Pharmaceutical or other regulatory experience required.
• Expertise in project management principles, methods and techniques
• Proficient with an online project management workflow tool, experience in Workfront a bonus
• Understanding and experience in MS Project
• Experienced in managing complex digital, print, and broadcast production projects
• May require travel domestically and/or internationally including overnight stays

Competencies:

• Strong interpersonal and communications skills along with robust attention to detail. Effectively and efficiently, prioritize and manage the execution of tasks in a high-pressure, fast-paced environment. Assertive and tenacious in conflict resolution.
• Financial: Project scope input, resource planning, track out-of-pocket costs, project actualization planning, scoping, change control, resource alignment and QA/QC protocols.

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