Offer summary

Qualifications:

At least one year of experience using QuickBooks (QB)., Previous experience as an Administrative Assistant or in a similar support role., Excellent organizational and time management skills., Strong written and verbal communication skills..

Key responsabilities:

Create and maintain a system for managing tasks and preparing quotes efficiently.

Organize documents and folders within Google Drive based on provided instructions.

Source supplier information across the UK, Europe, Dubai, and Asia for received orders.

Assist with personal tasks such as booking flights, restaurants, or other appointments as needed.

Job description

This is a remote position.

Work Schedule: Monday to Friday, 9:00 AM – 1:00 PM UK Time Time)

Role Overview

We are looking for a proactive and detail-oriented Administrative Assistant with at least one year of experience using QuickBooks (QB). This part-time, remote role involves supporting day-to-day operations, managing tasks and files, coordinating with suppliers, preparing quotes, and assisting with research and communication. The ideal candidate is organized, takes initiative, and is eager to contribute to the overall efficiency and growth of the business.

Key Responsibilities:

Create and maintain a system for managing tasks and preparing quotes efficiently.
Organize documents and folders within Google Drive based on provided instructions.
Extract and input contact details from emails into Contacts+ using given credentials.
Source supplier information across the UK, Europe, Dubai, and Asia for received orders.
Follow up with suppliers via phone and email to confirm details.
Prepare comparative quotes based on provided data and requirements.
Support research into competitor offerings and compile relevant insights.
Research UK government support initiatives for small businesses, including available grants and export opportunities.
Assist with personal tasks such as booking flights, restaurants, or other appointments as needed.
Demonstrate a proactive approach in improving processes and suggesting ways to support business growth.

Requirements

Previous experience as an Administrative Assistant or in a similar support role.
At least 6 months experience using QuickBooks.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Self-motivated, resourceful, and able to take initiative.
Comfortable working with cloud-based tools and communication platforms.
Detail-oriented with the ability to follow instructions and meet deadlines.
With MacBook