Offer summary

Qualifications:

Proactive, tech-savvy, and highly organized individual., Excellent written and verbal communication skills., Experience in coaching, course, or content-based businesses is an advantage., Familiarity with platforms like Circle.so and Google Workspace is preferred..

Key responsabilities:

Assist in managing coaching programs and onboarding new clients.

Schedule sessions, workshops, and maintain the Director's calendar.

Manage task boards and ensure documents are up-to-date and accessible.

Research and book personal travel arrangements for the Director.

Job description

This is a remote position.

A business specializing in Life Coaching with a course-based platform is looking for a proactive, tech-savvy, and highly organised Virtual Assistant to join their team. This is a remote role currently requiring a max of 10 hours per week with a potential of growing into a half day role.

This role blends business operations and personal support. You will be responsible in assisting with managing coaching programs, onboard clients, schedule sessions, and coordinate key admin tasks. You will also assist with personal travel bookings for the Director

Responsibilities

Client & Program Support

Onboard new clients into using Circle.so
Create client folders and manage session booking links
Upload and organise content on Circle, Google Drive, and YouTube
Track and manage reminders, tasks, and testimonials from clients

Calendar & Communication

Maintain the Directors coaching calendar and availability across South African school terms
Schedule workshops, coaching sprints, and send confirmations
Respond to or flag emails and WhatsApp messages from clients
Prepare Zoom links, resources, and follow-ups for weekly sessions

System & Platform Management

Manage Trello task boards (for team tasks and content projects)
Assist with form creation in Canva (e.g. Coaching Questionnaires)
Ensure up-to-date documents and templates are easily accessible
Light editing or formatting of PDFs, forms, and Google Sheets

Personal Admin

Research and book long weekends, family holidays, and camping trips (e.g. Artenbos)
Keep a simple system to prompt holiday planning at least 2 months in advance
Manage household bookings or reservations as requested

Tools You will Use