Offer summary

Qualifications:

Strong communication and interpersonal skills., Excellent administrative and organisational skills with multitasking ability., Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)., Flexible, proactive, and able to work autonomously..

Key responsabilities:

Support the Director with day-to-day administrative tasks.

Manage weekly, monthly, and annual tasks for business and personal needs.

Organise the Director's commitments and handle correspondence.

Prepare budgets, bookkeeping, and assist with client onboarding.

Job description

Want to be part of a community that focuses on work-life balance, provides competitive salary and fantastic opportunities?

The Backroom Offshoring Inc. is a KPO company experiencing strong dynamic growth and we want you to be part of it!

Located at One West Aeropark in Clark Pampanga, a world-class building with top facilities, a conducive work environment is guaranteed!

About the role

We are seeking an organised and efficient Virtual Assistant to support the Director in their family office on a full-time basis. You will provide support with day-to-day business related tasks and their personal administrative needs. This role is for 8 hours per day on Mondays to Friday.

Job description

• Supporting the Director with day-to-day administrative tasks across the businesses.

• Managing weekly monthly and annual tasks across the business and personal household.

• Reminding and following up with the Director on important tasks and deadlines.

• Organising the Director’s work and personal commitments (acting as first point of contact in some cases).

• Dealing with correspondence and phone calls.

• Undertaking client onboarding and follow ups.

• Preparing permit and resource consent applications (training and templates will be provided).

• Preparation of monthly budgets and basic bookkeeping – management of budgets and cashflow, paying invoices, reconciling invoices in Xero (training can be provided).

• Scheduling - booking travel arrangements and appointments.

• Conducting ad hoc research on behalf of the Director.

• Able to ensure an efficient and easy filing system is maintained/improved.

What we're looking for

• Strong communication and interpersonal skills.

• Excellent administrative and organisational skills, with the ability to multitask and prioritise effectively.

• Proficient in Microsoft suite (Word, PowerPoint, Excel, Outlook etc).

• Flexible and adaptable, with the ability to work autonomously and find solutions.

• Proactive, with the ability to follow tasks through to completion.

• Knowledge of the minerals industry and an active interest in Ai is desirable.

Expected Outcomes:

• Completing allocated tasks in a timely manner by deadlines (as specified by the Director).

• Open communication with the Director – providing regular and ongoing updates on allocated tasks.

Core Perks and Benefits:

HMO on your first day + Free coverage for 2 dependents on your 2nd year
Government-mandated benefits
20 Annual Leave Credits
13th-month pay
Birthday Leave
Bereavement Leave

Work Flexibility:

Hybrid or Work From Home setup option, subject to client approval

This position is exclusively open to Philippine citizens currently living in the Philippines. While remote work offers flexibility, please note that this role requires adherence to local regulations, making it suitable only for those based in the Philippines. We appreciate your understanding and look forward to receiving applications from qualified candidates who meet these criteria.

Onsite/Hybrid employee additional benefits: