Accounts Payable Associate

SupplyHouse.com (through an Employer of Record), an innovative leader e-commerce, as an Accounts Payable Associate and play a critical role in managing vendor payments, resolving discrepancies, and ensuring accurate financial records. This individual will review invoices, process payments, reconcile accounts, and maintain strong vendor relationships while leveraging NetSuite and financial systems to uphold data accuracy. If you have a strong attention to detail and excellent problem-solving skills, with an interest in growing your experience in Accounting, we’d love to hear from you!

Job Type: Full-Time, Permanent

Location: Remote (Must be located in the Philippines and able to verify right to work within the country)

Schedule: Monday – Friday, 8:00am – 5:00pm U.S. Eastern Time (ET)

Salary: $8,000 - $9,000 USD per year

Responsibilities: 

• Invoice Review & Payment Processing: Accurately verify and approve invoices before payment, ensuring correct pricing and adherence to company policies.
• Discrepancy Resolution: Collaborate with internal teams and vendors to resolve discrepancies between invoices, purchase orders (POs), and item receipts.
• Vendor Payment Management: Prepare and process payments on time, ensuring vendors receive accurate amounts while maximizing early payment discounts.
• Credit & Account Reconciliation: Track and apply vendor credits for open balances, returns, rebalances, and warranties, ensuring all accounts remain up to date.
• Vendor Relationship Management: Establish and maintain strong relationships with suppliers to facilitate smooth and efficient financial transactions.
• Statement & Account Audits: Conduct monthly reviews of vendor statements to identify and resolve outstanding balances or discrepancies.
• Data Entry & System Management: Input and maintain accurate financial records using NetSuite, ensuring data integrity and compliance with accounting standards.
• Internal & External Communication: Respond to vendor and co-worker inquiries in a timely and professional manner, providing clarity and solutions as needed.

  Requirements: 

• Education: High school diploma required (Accounting or Business-related degree preferred).
• Experience: 2 years of experience in Accounts Payable or a role involving similar financial operations.
• Technical Skills: Proficiency in data entry and financial systems (experience with NetSuite is a plus!).
• Attention to Detail: Strong ability to identify discrepancies, verify information, and ensure financial accuracy.
• Communication Skills: Excellent written and verbal communication skills with a high level of proficiency in English to interact effectively with vendors and internal teams. 
• Problem-Solving Ability: Proactive mindset with a strong ability to troubleshoot and resolve payment-related issues efficiently.
• Time Management & Organization: Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.
• Team Player: Positive attitude with a collaborative approach to working with cross-functional teams.

What's important to us:  

• Positive Attitude – All SupplyHouse.com employees, regardless of team or location, work together to serve our customers. We pride ourselves on fostering a dynamic culture where we encourage all ideas and listen to our customers to help consistently improve our business. 
• GRIT – Led by our core values of Generosity, Respect, Innovation, Teamwork, and Grit, we’re dedicated to maintaining a supportive work environment that celebrates diversity, embraces inclusivity, and empowers everyone to reach their full potential.   
• Having Fun – No really! We love team building events, guest speakers, skill development workshops, group celebrations, and company sponsored activities.  
• Diversity and Inclusion – We promote a welcoming work environment and encourage individuals of all backgrounds to find community at our ‘House. 

Why work with us: 

• We have awesome benefits – We offer medical insurance for you and your loved ones, personal and sick leave, paid holidays, and more! 
• We promote work-life balance – We value your time and encourage a healthy separation between your professional and personal life to feel refreshed and recharged. Look out for our wellness initiatives! 
• We support growth – We strive to innovate every day. In an exciting and evolving industry, we provide tremendous potential for career growth through our hands-on training, DE&I initiatives, opportunities for internal mobility, and professional development reimbursement budget. 
• We give back – We live and breathe our core value, generosity, by giving back to the trades and organizations around the world. We make a difference through donation drives, employee-nominated contributions, support for DE&I organizations, and more.  
• We listen – We value hearing from our employees. Everyone has a voice, and we encourage you to use it! We actively elicit feedback through our monthly town halls, regular 1:1 check-ins, and company-wide ideas form to incorporate suggestions and ensure our team enjoys coming to work every day. 

What our employees are saying:

• "SupplyHouse truly cares about people and every team member is treated with respect. New ideas and opinions are valued, regardless of the employee's seniority. We can always expect to get help from others to grow both professionally and personally. Even though I'm working in a different time zone, I still feel the same closeness and connection to my team."
• “I love working at SupplyHouse.com! The company fosters a great culture and there's a genuine sense of camaraderie among colleagues. Work-life balance is emphasized, offering flexibility and support to ensure I can excel both professionally and personally. It's refreshing to be part of a team where I feel valued, appreciated, and encouraged to grow. Since SupplyHouse has remote team members in various parts of the world, I feel as much a part of the team as anyone else. I couldn't ask for a better place to work!”
• “As an international team member of SupplyHouse, I’ve had the privilege of collaborating with a diverse group of talented individuals, each bringing unique perspectives and skills to the table. This experience not only allows me to learn from exceptional colleagues but also creates an environment where cultural exchange is celebrated."

Remote employees are required to work in a distraction-free environment. Personal devices, background noise, and other distractions should be kept to a minimum to avoid disrupting virtual meetings or business operations during scheduled work hours.

We are committed to providing a safe and secure work environment for our employees, customers, and partners. As part of this commitment, we conduct thorough background checks on all potential employees as part of our hiring process. Please note that the background check will be conducted in accordance with applicable laws and regulations.

All emails from the SupplyHouse team will only be sent from an @supplyhouse.com email address. Please exercise caution if you receive an email from an alternate domain such as @gmail.com, @hotmail.com, etc.