Specialist - Foundation Admin & Account Specialist

Position summary:
Institutional Advancement (IA) operates to support student success, build and maintain donor engagement at any level, and efficiently deploy its resources to raise dollars. IA personnel maintain the highest level of transparency and are always available to donors, friends, students, faculty, and staff of Kilgore College.
In addition to adhering to the Mission of IA, the Scholarship Liaison is also responsible for creating frictionless interactions for donors and creating a life-long relationship with all graduates, students, and friends of the College.

The Institutional Advancement Office includes the Executive Director of the Foundation and Community Relations, the Foundation Admin/Account Specialist, Scholarship Liaison, Grant Writer, and the Alumni Liaison. This position enhances the effectiveness of the Institutional Advancement Office by performing responsible and specialized clerical assistance, accounting, and administrative support under limited supervision.

Position responsibilities:

• Provides administrative/clerical support and accounting duties for the Institutional Advancement Office, including conducting research and compiling information and preparing presentation manuals, reports, graphs, charts, and publications; responsible for drafting and/or processing routing and special correspondence and assisting in special projects on an as-needed basis
• Must have accounting experience. Will be responsible for submitting requisitions, summits check requests, will prepare and make deposits, keep detailed accounting records, and work closely with year-end auditors
• Prepares documentation for and records official minutes of the Kilgore College Foundations meetings related business and maintains records
• Gathers information as needed, appropriately posts meeting notices, and prepares meeting information
• Responds to requests or questions in person or on the telephone and refers calls to appropriate personnel
• Coordinating retention and destruction of records as necessary
• Schedules and coordinates meetings between department heads and the public, including maintaining the supervisor’s calendar
• Must be available for a flexible work schedule, including assigned evening or weekend hours to facilitate events and activities
• Must be discreet with confidential Kilgore College and donor information
• Works on various fundraisers, events, ribbon cuttings, groundbreakings, etc., as needed
• All other duties as assigned

• All applicants should have a minimum of a one-year certificate in office occupations, business, accounting, or a related field and three to five years of full-time professional office experience. Preference will be given to candidates with an associate’s degree and a demonstrated experience in an education environment. Applicants must possess excellent written and verbal communication skills; be detailed-oriented with excellent time-management skills; proficient in Microsoft Office applications and QuickBooks and be able to interpret and apply administrative policies and procedures; be able to work well with little supervision; and relate well to a diverse student and faculty population.

• 0 Full-Time Direct Reports    0 Part-Time Direct Reports

• Work is normally performed in a typical interior/office and classroom environment.
• No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 15 pounds.
• No or very limited exposure to physical risk.

Benefits and Perks

• 36-hour work week for a healthy work life balance as well generous paid leave time.
• Health, life, and income protection insurance are provided.
• An excellent retirement program through the Teacher Retirement System 
• Full Time employees have free use of the college’s recreational/fitness facilities.
• Full Time employees are subject to Public Student Loan Forgiveness (PLSF) after 10 years of service.
• Tuition scholarships are for the employee and dependent children. 
• Compensation for this 12-month position is $36,725

Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at http://www.ssa.gov/gpo-wep.

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 6,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College is an equal opportunity and affirmative action institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.

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Employee Rights and Responsibilities Under the Family and Medical Leave Act

All positions are located in Kilgore, TX. No fully remote positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus.

All positions are considered security-sensitive and subject to a background check pre-employment.