Provide Facilities team members support regularly
Ad-hoc tasks for the senior executives including diary management, reporting and expense management
Organizing internal events, mail, office supplies, filing and copying
Deal with incoming calls via the switchboard in a timely and courteous manner
Take and deliver accurate messages, screen calls and transfer to appropriate person
Meet and greet visitors to the office and offer refreshments
Log visitors in the guest book
Book and manage the availability of meeting rooms
Monitor the access of all PB staff, contractors and visitors to the building and escalate any
suspicious circumstances to the Facilities & Security Coordinator (or the FM manager)
Strong and reliable attendance and punctuality records
Qualifications,
Associates in a university degree preferred or proportionate experience
2 to 3 years of receptionist experience in recognized organizations.
Effective written and spoken communication skills in Swahili and English
·Proactive, innovative and energetic self-starter ·
Must be self-managed and confident