Offer summary

Qualifications:

Strong organisational skills and attention to detail., Proficiency in Microsoft Office Suite and CRM software., Experience in administrative support roles, including handling confidential information., Excellent communication skills, both written and verbal..

Key responsibilities:

Provide administrative support to the Managing Director.

Organise meetings, calendar appointments, and documentation.

Coordinate travel bookings, accommodation, and itineraries.

Assist with HR administration and maintain personnel records.

Job description

About Teamified

Teamified works with top enterprises and digital native businesses in Australia helping them build their remote teams in India, Philippines and Sri Lanka. We pride ourselves with hiring great teams to work on exciting game changing technology. Teamified currently has 200+ engineers, testers, product managers etc. working across 20+ partners. We focus on uplifting the way organisations build and manage their remote teams through great working relationships, trust, integrity, culture and hiring processes. Additional to this we are building our own technology product offerings. We strive to deliver the best outcomes for our customers, our partners and

our people.

About the Role

The role requires strong organisational skills and attention to detail while upholding confidentiality and professionalism.

Key Responsibilities

Business Administration Support:

Provide administrative support to the Managing Director (MD).
Organise meetings, calendar appointments, and documentation for key business activities.
Coordinate and manage travel bookings, accommodation, and itineraries.
Assist with HR administration, including new employee onboarding and maintaining personnel records.

Systems & Process Management:

Maintain and update accounts payable in accounting software
Maintain and update customer activity and sales data in CRM
Set up and maintain proposal templates
Set up and maintain systems and processes to improve

Skills & Experience Required

Essential:

Proactive approach to problem-solving
Excellent written and verbal communication skills
Manage confidential information with discretion
Strong organisational skills, including previous experience in a support role
Attention to detail, consistently delivers precise and error-free work
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Experience with CRM software

Employment Policies

Confidentiality & Compliance: Employees must comply with the Privacy Act 2020 and maintain confidentiality in handling business and financial records.

Best Fit Personality Style

The role requires someone dependable:

Providing practical support to the Managing Director for business and personal-related tasks
Tightly manage routine operational tasks without external stimulation or direct customer interaction.

The key personality traits that would fit best are:

Conscientious: analytical, precise, dependable
Steady: supportive, calm, consistent

Conscientious Key Traits:

Detail-oriented and analytical
Precise, systematic, and thorough
Follows rules, standards, and procedures
Values accuracy and quality over speed
Comfortable working independently

Why it fits:

This role demands high levels of accuracy (especially in financial tasks like invoicing, payroll, and bookkeeping), adherence to process, and managing confidential information.
A strong Conscientious style thrives in structured, remote work settings where clear expectations, systems, and attention to detail are key.

Steady Key Traits:

Reliable, consistent, and supportive
Prefers stability and routine
Works well behind the scenes
Patient and a good team player
Values cooperation over conflict

Why it fits:

The role requires someone dependable who can support the Managing Director, coordinate administrative functions, and steadily manage routine operational tasks without external stimulation or direct customer interaction.

Benefits