Districts Proposal Manager (3-month contract, $46/hour,10-20 hours/week)

ABOUT KHAN ACADEMY

Khan Academy is a nonprofit with the mission to deliver a free, world-class education to anyone, anywhere. Our proven learning platform offers free, high-quality supplemental learning content and practice that cover Pre-K - 12th grade and early college core academic subjects, focusing on math and science. We have over 155 million registered learners globally and are committed to improving learning outcomes for students worldwide, focusing on learners in historically under-resourced communities.

OUR COMMUNITY 

Our students, teachers, and parents come from all walks of life, and so do we. Our team includes people from academia, traditional/non-traditional education, big tech companies, and tiny startups. We hire great people from diverse backgrounds and experiences because it makes our company stronger. We value diversity, equity, inclusion, and belonging as necessary to achieve our mission and impact the communities we serve. We know that transforming education starts in-house with learning about ourselves and our colleagues. We strive to be world-class in investing in our people and commit to developing you as a professional.

THE ROLE

The Khan Academy Districts Proposal Manager is responsible for leading, planning, scheduling, and overseeing the timely development and delivery of high-quality responses to K-12 school, district, and state-level partnerships opportunities from pre-RFP to post-submission activities, in a fast-paced environment. This role will collaborate across sales, marketing, legal, finance, operations, product, and engineering to support our sales processes, drive revenue, win new customers, and grow existing customer accounts.

We are looking for someone with a creative vision, follow-through, and a desire to work for an organization where your contributions make an immediate impact. The ideal candidate understands accountability and is looking for a team that relies on complete transparency. Exceptional grammar, proofreading, and editing skills are a necessity. Strong internet/AI research skills, excellent interpersonal skills, and project coordination experience are keys to success in this role. Sensitivity to confidential matters is required. 

The Districts Proposal Manager is a subject-matter expert for Khan Academy, our Khan Academy Districts partnerships, and Khanmigo, our AI-based student tutor and teaching assistant. Apply for this role if you are a fast learner, with the ability to understand our products and how our service offerings align with the RFP space. This role will report directly to the Leader of Operations, External Relations.

WHAT YOU'LL DO:

• Running and continuously improving our procurement response and grant application processes for K-12 district and state-level RFI, RFQ, and RFPs
• Monitor K-12 state and district-level procurements and grant opportunities on various databases, procurement platforms, and those presented to us by our consultants
• Research prospect districts’ leadership, mission, learning plan, and goals to tailor RFP response to their specific needs
• Review procurement requirements to assess alignment with our product and our overall terms of service 
• Recommend appropriate procurement opportunities to the team
• Track procurement opportunities in Salesforce
• Build and manage existing content library
• Identify and implement process improvements
• Write, prepare and package compliant, competitive and compelling proposals including effective collaboration across all relevant internal teams and stakeholders
• Apply experience and best practices in proposal team management to ensure the timely delivery of proposal submissions that are fully compliant with solicitation instructions.
• Provide backup operational support to the Districts team when necessary
• Ensure the high-quality content and appearance of final proposal deliverables by performing rigorous quality assurance checks on draft and final documents.
• Prepare and lead efficient Proposal Kickoff meetings and daily/weekly status calls, ensuring activities and deliverables adhere to the Proposal Development Plan.
• Conduct and document proposal lessons learned and implement actions to improve process efficiency.

WHAT YOU BRING:

• Minimum 2–3 years proven successful experience managing proposal life cycle, ideally in the K-12 education sector.
• Ability to use standard English writing styles to write proposal sections; this includes information research and synthesis from multiple sources (subject-matter experts, previous proposals) into a cohesive, easy-to-read, and persuasive final product.
• High proficiency in Google Suite, MS Office Suite (Outlook, Word, Excel, PowerPoint, Project), Adobe Acrobat, and Salesforce.
• Ability to work on multiple concurrent projects.
• Ability to adapt to various people and working styles under tight deadlines.
• Possess excellent leadership, communication, prioritization, and organizational skills.
• Editing skills; excellent knowledge of grammar and punctuation
• Motivated by the Khan Academy mission “to provide a free world-class education for anyone, anywhere.”
• Proven cross-cultural competency skills demonstrating self-awareness, awareness of other, and the ability to adopt inclusive perspectives, attitudes, and behaviors to drive inclusion and belonging throughout the organization.

MORE ABOUT US

• Sal’s TED talk from 2011
• Sal’s TED talk from 2015
• Sal's TED talk from 2023
• Our team:  http://www.khanacademy.org/about/the-team

OUR COMPANY VALUES

Live & breathe learners

We deeply understand and empathize with our users. We leverage user insights, research, and experience to build content, products, services, and experiences that our users trust and love. Our success is defined by the success of our learners and educators.

Take a stand

As a company, we have conviction in our aspirational point of view of how education will evolve. The work we do is in service to moving towards that point of view. However, we also listen, learn and flex in the face of new data, and commit to evolving this point of view as the industry and our users evolve.

Embrace diverse perspectives

We are a diverse community. We seek out and embrace a diversity of voices, perspectives and life experiences leading to stronger, more inclusive teams and better outcomes. As individuals, we are committed to bringing up tough topics and leaning into different points of view with curiosity. We actively listen, learn and collaborate to gain a shared understanding. When a decision is made, we commit to moving forward as a united team.

Work responsibly and sustainably

We understand that achieving our audacious mission is a marathon, so we set realistic timelines and we focus on delivery that also links to the bigger picture. As a non-profit, we are supported by the generosity of donors as well as strategic partners, and understand our responsibility to our finite resources. We spend every dollar as though it were our own. We are responsible for the impact we have on the world and to each other. We ensure our team and company stay healthy and financially sustainable.

Bring out the joy

We are committed to making learning a joyful process. This informs what we build for our users and the culture we co-create with our teammates, partners and donors.

Cultivate learning mindset

We believe in the power of growth for learners and for ourselves. We constantly learn and teach to improve our offerings, ourselves, and our organization. We learn from our mistakes and aren’t afraid to fail. We don't let past failures or successes stop us from taking future bold action and achieving our goals.

Deliver wow

We insist on high standards and deliver delightful, effective end-to-end experiences that our users can rely on. We choose to focus on fewer things — each of which aligns to our ambitious vision — so we can deliver high-quality experiences that accelerate positive measurable learning with our strategic partners.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, gender, gender identity or expression, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status. We value diversity, equity, and inclusion, and we encourage candidates from historically underrepresented groups to apply.