HR & Admin Coordinator - (HR31763DP)

Job Title: HR & Admin Coordinator
Location: Remote (EST Time Zone)
Salary Range: up to 2200 USD

Work Schedule: Full time, Monday - Friday, 9:00 AM to 5:00 PM (EST), (minimum 4-hour overlap required)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a dynamic, fast-paced U.S.-based team committed to operational excellence and employee experience. The team values ownership, attention to detail, and proactive support in building strong remote-first systems.

Position Overview:

We're looking for a detail-oriented and proactive HR & Admin Coordinator to support our People Ops and internal admin functions. This hybrid role will focus on employee onboarding/offboarding, access coordination, light benefits logistics, and employee engagement support. You'll play a key role in ensuring smooth employee experiences and day-to-day team operations in a distributed, remote-first environment.

Key Responsibilities:

• Manage employee onboarding and offboarding through HR platforms (e.g., TriNet, Multiplier).
• Collect and manage documentation (I-9s, W-2s, ID verification).
• Coordinate the setup of email, phones, Ramp cards, and tool access for new hires.
• Revoke access during offboarding using checklists and coordination with Cloud IT (occasionally).
• Route HR-related questions to the appropriate vendors or TriNet support.
• Track key team milestones (e.g., birthdays, 90-day check-ins).
• Coordinate swag, small gifts, and team travel logistics (as needed).
• Support annual company conference planning (approximately 40 attendees - occasional responsibility).
• Assist with benefits open enrollment communications and scheduling.
• Respond to light admin issues (e.g., unemployment letters, Ramp card access).
• Maintain and continuously improve onboarding and offboarding documentation and checklists.

Qualifications:

• 3+ years of experience in HR coordination, administrative operations, or people support.
• Strong organizational skills and attention to detail.
• Comfortable using platforms such as Google Workspace, Slack, and HRIS systems.
• Excellent written and verbal English communication.
• Prior experience supporting a remote U.S.-based team.
• Ability to work with at least 4 hours of overlap in U.S. Eastern Time.

Nice-to-Haves:

• Familiarity with Ramp corporate card platform.
• Experience coordinating logistics for team events or corporate gatherings.

Resume Submission Guidelines:

💡To help us review your application efficiently, please submit your resume in text-based PDF format only.

🔸Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

📍Important: For timely processing, both your resume and introductory video must be submitted in English.