Offer summary

Qualifications:

At least 2 years of experience in administrative or coordination roles, preferably in real estate or leasing., Strong written and verbal communication skills in English., Highly organized with attention to detail and ability to follow through on tasks., Comfortable with technology and eager to learn new tools and systems..

Key responsibilities:

Review rental applications and prepare summaries for owners.

Draft and manage leases using Buildium and PandaDoc, including e-signatures.

Coordinate move-in and move-out logistics, including key handoffs and inspections.

Maintain listing accuracy, respond to tenant inquiries, and support administrative processes.

Job description

Job Title: Real Estate Admin Coordinator
Location: Remote (EST Time Zone)
Salary Range: up to 2000 USD

Work Schedule: Monday - Friday, 8:00 AM to 5:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a fast-growing, boutique real estate and property management company based in Philadelphia. The company helps busy professionals build wealth through real estate while giving them their time back. Managing small-to-mid-size residential properties with a process-driven, investor-focused mindset, they are a lean team of four scaling quickly. They value precision, clarity, and operational efficiency -- and they're looking for someone equally organized and proactive to join them.

Position Overview:

The Real Estate Admin Coordinator supports both property owners and residents throughout the leasing and listing lifecycle. From summarizing applications to sending leases and coordinating move-ins, you'll ensure nothing falls through the cracks. This role also includes maintaining listing accuracy, responding to tenant questions, and supporting backend administrative processes. If you're highly organized, tech-savvy, and thrive in a detail-oriented, fast-paced setting, this could be a great fit.

Key Responsibilities:

Review rental applications and provide clear summaries for owner review.
Draft leases using Buildium and PandaDoc; manage e-signature collection and tracking.
Coordinate logistics for move-ins and move-outs, including key handoffs and inspections.
Monitor lease expirations and handle proactive outreach for renewals or re-listings.
Act as a primary point of contact for tenants throughout the leasing lifecycle.
Prepare listing content and publish properties on platforms like MLS, Buildium, and Zillow.
Track listing performance and recommend updates to stale listings.
Draft and send Property Management Agreements using PandaDoc.
Maintain meeting notes and follow through on internal task tracking.
Provide phone coverage and direct inquiries to the appropriate team members.

Qualifications:

2+ years in administrative or coordination roles, ideally within real estate or leasing.
Strong written and verbal English communication skills.
Highly organized with strong attention to detail and follow-through.
Ability to prioritize, multitask, and meet deadlines in a fast-paced environment.
Tech-comfortable and eager to learn new tools and systems.

Nice-to-Haves:

Experience using Buildium, PandaDoc, or similar real estate platforms.
Prior background in leasing, tenant relations, or property listing coordination.
Familiarity with LeadSimple, Property Meld, or other property management tools.
Experience working with remote teams or in a startup/small business environment.

Resume Submission Guidelines:

💡To help us review your application efficiently, please submit your resume in text-based PDF format only.

🔸Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

📍Important: For timely processing, both your resume and introductory video must be submitted in English.

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