Global Billing Operation - Assistant Manager

Functional Job Title          : Client Set-up SME – Assistant Manager

Reports to                           : Client Set-up Manager

Department/ Division       : Controllership, Bangalore/Hyderabad

Background:

State Street has established a Global Billing Function under Controllership, which is responsible for client billing set up and invoicing across all business lines and geographies globally at State Street. Organizationally, it combines all groups performing these activities globally, and also includes centers residing in State Street Shared Service locations in Poland, India and China. Billing Organization owns aspects of business-as-usual activities within billing areas and also drives process improvements and automation.

Basic Purpose of Job:

The Client Set-up SME provides subject matter knowledge and issues and escalation management in the assigned area of client billing and invoice creation.  The candidate develops a thorough understanding of State Street’s business practices to effectively perform independent, complex platform configuration, data collection and analysis. Client/Fee schedule is very the most important function of GBO and have the direct impact on down stream process hence the role need eye for detail. Reporting to the Finance CoE Manager, the officer will be assigned to the Billing  COE, working remotely alongside in-market team members to close a multitude of activities associated with client invoice generation and analytics of the assigned business units (BU).

Work Experiences:

• Bachelor’s/Master’s Degree in Finance, Chartered Accountant (CA) or preferred Certified Public Accountant (CPA)/MBA Finance)
• 7-9 years of progressive experience in Accounts receivable, banking areas with major financial institutions Financial Planning & Analysis in a global setting
• Complex operational setting involving analysis of financial data
• Direct support to business or product line management / executives
•  Financial services setting
• Well Versed with ERP ORMB - good knowledge, experience
• Well versed with O2C process, system automation etc
• Project experience
• Variance analysis and reporting of insights
• Financial modelling 
• Billing operations
• Revenue accrual

Skills:

• Excellent interpersonal, written, and verbal communication skills, with the ability to interface effectively with individuals at various levels, both internal and external
• Analytical, with strong problem-solving abilities and creative resolution skills
• Self-motivated, with the ability to work on multiple projects in a fast-paced environment
• Comfortable presenting and pitching new ideas to senior management teams in large settings
• Ability to remain organized, pay strict attention to detail, and meet critical deadlines within a high volume, fast-paced environment
• Must be able to work in a fast paced environment
• Detailed orientated with ability to consistently and accurately execute against operational controls
• Ability to adapt to a changing environment and demands of transition of new clients 
• Must possess strong communication skills with ability to participate in or lead conference calls and present financial results to financial and non-financial audiences at various levels of seniority
• Pride of ownership with the ability to drive results within the Business
• Solid business knowledge as it relates to the financial services industry 
• Strong Analytical skill set 
• Financial product and institution knowledge
• Self-motivated, self-assured, and self-managed
• Results oriented ownership mindset
• Ability to multi-task and work under high pressure deadlines

Responsibilities:

• Responsible for Reviewing and classification Fee schedules based on the standard guidance from the BU
• Onboarding client into the database after converting all the relevant data from different sources
• Responsible for day-to-day production of accurate, consistent, and timely deliverable.
• Supporting various process transitions end to end at a global level – and act a single point of contact
• Very good knowledge of contract to invoice process
• Experience of building and maintaining strong control environment (risk excellence, experience with SOX, RCSA controls, etc.), establishing policies, procedures and strong internal controls
• Prepare and update process narratives/procedures and flow charts
• Response to internal and external requests including variance analysis and inquires
• Participate in Ad Hoc projects and new transactions
• Perform user access reviews & certifications
• Adopt “owner’s mind set”, work independently, and effectively manage timelines 
• Measure, review, and assess performance and progress towards goals
• Responsible for ongoing process improvements

Expectations:

• Knowledge of various services and industry trends of billing methods for those services like Custody services, Sub custodian, trust services and out pocket expense billing, asset management etc.
• Should have knowledge on setting up clients in banking sector
• Demonstrated knowledge in improving the billing function for multiple geographies and business areas.
• Other Skills required:
• Proficiency in Microsoft Office suite (Excel, Access, PowerPoint, Word, Visio), advance levels of Excel (pivot tables, formulas, excel workbook maintenance best practices)
• Knowledge of billing systems
• Conceptual understanding of company-wide financial architecture (GL, sub-GL technology, specialized tools) applicable to the above process groups of processes
• Independent decision-making capabilities, demonstrated thought leadership
• Pride of ownership with the ability to deliver high quality results timely
• Self-motivated, self-assured, and self-managed
• Strong analytical and ability to analyze and summarize complex financial transactions
• Strong attention to details
• Problem solving skill
• Highly organized with ability to multi-task and work under high pressure deadlines
• Must be able to work in a fast paced environment