VP, Finance and Operations

About aiEDU:

The AI Education Project (aiEDU) is a growing 501(c)(3) non-profit that creates equitable educational experiences to excite and empower learners everywhere with AI literacy. We educate students—especially those disproportionately impacted by artificial intelligence and automation—with the conceptual knowledge and skills they need to thrive as future workers, creators, consumers, and citizens. Join us to make a difference in education and help shape a brighter future for today's and tomorrow's learners.

About The Role:
The AI Education Project (aiEDU) is seeking a Vice President of Finance & Operations to lead our financial strategy and oversee core internal functions, including people operations, legal, and organizational systems. This senior leadership role is primarily focused on finance—guiding budgeting, planning, and funder reporting—while also managing the infrastructure that supports a healthy, effective, and compliant nonprofit.

The VP will supervise a small, high-performing team, including the Finance/Ops Lead and Director of People. You’ll work closely with the CEO, Director of Development, and Board of Directors to ensure strong financial stewardship and cross-functional coordination. You won’t be managing day-to-day accounting, but you’ll be accountable for the systems and oversight that enable effective decision-making and sustainable growth.

⭐ Role Details

• Location: This full-time, exempt position can be done on a flexible schedule remotely from anywhere in the U.S. with access to high speed internet.The candidate should be comfortable and equipped to work efficiently in a remote work environment.
• Compensation: The baseline compensation for this role is $180,000 - $195,000 depending on experience.
• Benefits: We offer a comprehensive benefits package, including full health, dental, and vision for you and any dependents, plus life insurance, short-term and long-term disability insurance, flexible work hours and location, flexible paid time off, paid parental leave, a generous annual stipend for home office expenses and professional development, and a 401k match of 4% vested immediately. For more details regarding our benefits, visit: aiedu.org/careers
• Start date: We’d like a candidate to start as soon as possible after receiving an offer, though there is some flexibility.

✅ Key Responsibilities

Finance Leadership (Primary Focus)

• Lead financial strategy, including long-range planning, scenario modeling, and cash flow analysis.
• Guide annual budgeting and forecasting processes in collaboration with the Finance lead, CEO and team leads.
• Supervise the Finance/Admin Lead, who manages day-to-day accounting, reporting, and expense tracking.
• Partner with the Director of Development to align financial planning with grant strategy and revenue pipelines.
• Serve as lead liaison to the board on finance matters; prepare materials and support finance committee meetings.
• Oversee relationships with external accounting, audit, and bookkeeping vendors.
• Ensure timely, accurate reporting for internal leadership and external stakeholders, including funders.

People & HR Operations

• Supervise the Director of People, who manages hiring, onboarding, employee relations, and benefits.
• Oversee organizational HR systems and tools (e.g., payroll, benefits, compliance).
• Ensure HR policies, handbooks, and processes reflect aiEDU’s values and support a strong remote-first culture.

Operations Oversight

• Oversee key internal systems related to contracting, compliance tracking, and knowledge management.
• Supervise administrative support staff, including the EA and Finance/Ops Lead.
• Ensure vendor management and operational infrastructure are aligned with team needs.

Legal & Risk Management

• Manage external legal vendors, including a fractional General Counsel or law firm.
• Oversee contracting, compliance, and data privacy systems; ensure organizational policies, documentation standards, and regulatory requirements are maintained.
• Provide guidance on organizational risk and liability, including cybersecurity, insurance, and compliance matters.

Team Leadership

• Manage and mentor a team including the Finance/Admin Lead, Director of People, and administrative staff.
• Support cross-functional coordination with Programs, Policy, Partnerships, and Comms teams.
• Play a key leadership role in cultivating and sustaining a team culture that is inclusive, mission-driven, and aligned with organizational values.

✅ Qualifications

• 8–10+ years of experience in nonprofit finance, operations, or cross-functional leadership roles
• Deep experience in nonprofit finance, including budgeting, scenario planning, and funder reporting
• Familiarity with nonprofit finance structures and grant compliance
• Experience partnering with development and program leads on financial planning and sustainability
• Experience managing HR systems, personnel policies, and team leads
• Comfort managing legal and operational processes through external vendors
• Clear communicator who can translate complex financial topics for internal and external audiences
• Organized, collaborative, and pragmatic—strong judgment and ability to execute

✅ Nice to Haves

• Experience in the education, technology, or philanthropy sectors
• Experience supporting board operations in a nonprofit context
  
  

  Equal Employment Opportunity

  The AI Education Project is an equal opportunity employer. We believe that building and empowering a diverse team is a strategic imperative in our work, and all qualified applicants will receive consideration without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.  This policy applies with regard to all aspects of employment, including hiring, promotion, compensation, eligibility for benefits and termination. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification.