Human Resources Director

JOB TITLE: HUMAN RESOURCES DIRECTOR

LOCATION: Heppner

FLSA: 1 FTE Exempt (expectation to work 40 hours per week) Mon-Fri 8am-5pm

SUPERVISOR: Executive Director

Pay Grade: B19 ($140,100-$221,400 annually, depending on experience)

Apply Directly at https://ccswebsite.org/employment/

We are looking for an HR Director who aligns with our mission & culture that will encompass and support our Servant Based Leaders and that environment. If that sounds like you, we look forward to reviewing your application!

Community Counseling Solutions provides a team-based Servant Leadership environment! Located in Eastern Oregon with year-round recreation based near the Columbia River and at the base of the Blue Mountains. Big city amenities in rural family-oriented communities.
 

Our mission is to provide dynamic, progressive, and diverse supports to improve the well-being of our communities. 

Our culture is one of kindness, caring and intentional thoughtfulness. CCS staff have a true desire to help and care for others.

 CCS has a benefit package including, but not limited to:

• Health, dental and vision insurance
• 6% initial 401K match
• Generous paid vacation, floating holiday, community service day, mental health days, paid holidays, etc. 
• Administrative employees receive a week of admin leave and can use up to 192 hours (24 Days) of Work from Home hours
• Relocation Benefit of up to $4,000 if moving over 100 miles, set amount depends on distance. This is available to be included w/ job offer
• Employee Assistance & Wellness Benefits 

DESCRIPTION

Provides executive level leadership and guidance in the management of all areas of Community Counseling Solutions (CCS) human resources program, including recruiting and onboarding of new employees, employee training and development, compensation and benefits management/administration, development and management of personnel policies and procedures, ensure compliance with relevant laws, rules and regulations, employee coaching and discipline, conduct and/or direct investigations, act as an internal consultant in advising and training managers/staff on human resource related matters, ensure HRIS system is maintained including employee records, oversee payroll processing and other assigned duties. 

SUPERVISION

Supervision Received

This position is supervised by the Executive Director

Supervision Exercised

This position supervises the HR staff including HR Manager, HR Recruiter and HR Payroll Clerk.

RESPONSIBILITIES

• Oversee HR processes and procedures to ensure compliance with legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance. Maintain current knowledge of latest employment law decisions and standards to meet compliance. Attend trainings as needed to ensure knowledge base.
• Working in conjunction with management team, identifies and implements long-range strategic organization development and talent management goals.
• Work with management to develop and implement policies, practices and procedures that strengthen HR.
• Develop, ensure compliance, and evaluate legally compliant HR policies, procedures and best practices.
• Provide oversight for all hires, promotions and transfers of employees including oversight of the recruiting process including the background check process and on-boarding, to ensure the highest level of talent is identified and recruited to join the organization.
• Ensure job descriptions are periodically reviewed and updated to meet organizational recruitment, ADA and administrative needs.
• Handles discipline and termination of employees in accordance with organization policy.
• Works with benefits brokers; analyzes benefit proposals; and makes recommendations to management. Oversee the administrations of the benefits programs such as health, dental, life, disability, and disability insurances, retirement plans, vacation, sick leave, leave of absence, and employee assistance.
• Coordinate or provide training in interviewing, hiring, terminations, promotions, performance review, sexual harassment, safety and other related HR topics as required.
• Administers and train on performance review program to ensure effectiveness, compliance, and equity within organization. 
• Oversee employee relations and grievance issues by providing training, guidance and consistent application of policies and/or decisions. Investigate or oversee the investigation of complaints, grievances, and personnel issues, including allegations of harassment. Advises management in appropriate resolution of employee issues. Drafts disciplinary documents and performance improvement plans.
• Administers compensation program to ensure compliance and equity within organization. May conduct wage surveys within labor market to determine competitive wage rate.
• Oversee safety related accidents and incidents, the maintenances of confidential incident and investigation files, the processing and submittal of worker injury records and related worker's compensation documentation and ensure proper dissemination of accident reports. Ensure safety committee is compliant.
• Ensure employee hard copy and electronic records are maintained and updated to ensure complete and accurate information is maintained.
• Ensure that government and internal reports are drafted and submitted in a complete and timely basis.
• Prepare employee separation notices and related documentation. Manages the exit interview process. Prepare and deliver exit interview details and trends to management team on a quarterly basis.
• Represent organization at personnel-related hearings and investigations.
• Provide input on budget of human resources operations when requested.
• Direct the payroll process to ensure timely and accurate processing of payroll.
• Oversee the safety committee and assists in determining safety needs/supplies for each facility.
• Other duties as assigned.

QUALIFICATIONS

Education and/or Experience

Bachelor’s degree in HR, Business or related field required. Master’s degree in HR a plus. A minimum of ten (10) years of HR experience. Experience should show progressive level of responsibility including supervision.

Certifications

SHRM certification preferred.

Other Skills and Abilities

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Proven leadership skills and strong supervisory skills.
• Excellent interpersonal and conflict resolution skills.
• Excellent organization skills and attention to detail.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Must have excellent typing skills, have knowledge and ability to utilize office software programs.  
• Must be able to communicate effectively in both written and oral formats. Must have the ability to present and exchange information internally across teams and co-workers, and externally with customers and the public. Information communicated ranges from routine/basic to complex and confidential information. 

CRIMINAL BACKGROUND CHECKS

Must pass all criminal history check requirements as required by ORS 181.536-181.537 and in accordance with OAR 410-007-0200 through 410-007-0380. Must pass internal background check through CRIS, Inc.  

In addition to a pre-employment background checks, each employee, volunteer and contractor shall be checked on a monthly basis against the OIG and GSA exclusion lists, as well as other federal and state agency lists. If it is discovered that an employee, volunteer or contractor is excluded or sanctioned it will be the cause for immediate termination of employment, volunteering, or the termination of the contract.

PERSONAL AUTO INSURANCE

Must hold a valid driver’s license as well as personal auto insurance for privately owned Vehicles utilized for CCS business such as client service purposes, travel between business offices and the community, to attend required meetings and trainings. 

Must show proof of $300,000 or more liability coverage for bodily injury and $100,000 or more in liability coverage for property damage, and maintain said level of coverage for the duration of employment at CCS. 

The employee’s insurance is primary with CCS insurance being secondary. CCS reserves the right to deny any employee the use of a vehicle owned by CCS. 

PHYSICAL DEMANDS

While performing the essential duties of this job, the employee is regularly required to use office automation including computer and phone systems that require find manipulation, grasping, typing and reaching.

The employee is also regularly required to sit; talk and hear; use hands and fingers and handle or feel. The employee is occasionally required to stand; walk; reach with hands and arms; stoop; kneel and/or squat when adjusting equipment or retrieving supplies. 

Prolonged periods of sitting at a desk and working on a computer.

The employee may occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, distance vision and the ability to adjust focus.

WORK ENVIRONMENT

Work is performed in an office environment and the noise level is usually moderate, but occasionally may be exposed to loud noise such as raised voice levels and alarms. Occasional out of area travel and overnight stays will be required for attendance ant meetings or trainings. 

This position may be exposed to the everyday risks or discomforts which require normal safety precautions typical of such places as an office (i.e. moving mechanical parts, airborne particles, electrical shock, etc.).

Community Counseling Solutions

IS AN EQUAL OPPORTUNITY EMPLOYER