Fund Accounting Associate

At Greater Kansas City Community Foundation, we rely on a meticulous financial system to serve our donors in their charitable giving. The Fund Accounting department keeps the system running smoothly by processing all incoming and outgoing financial transactions on behalf of our donors.

The Fund Accounting Associate helps track, process, and record deposits and payments in an accurate, efficient, and timely manner. The Fund Accounting Associate’s primary responsibilities include check and gift letter printing, scanning the daily deposit, and database entry for all transactional activity.

This position reports to the Accounting Manager and is classified as nonexempt/hourly. Training will be in office and once the ability to successfully operate independently is proven, the candidate will be able to work one day a week from home.

Objectives of this role:

• Support the Fund Accounting team's goals by meeting daily processing deadlines within a fast-paced finance department while adhering to established standards.
• Work behind the scenes to strengthen and grow relationships with our donors through timely deposits, payments, and receipts.
• Serve the in-office needs for contributions and disbursements tasks.
• Grow skills on additional processes through cross-training.
  

Essential Functions:

• Print and distribute AP voucher, grant, and scholarship checks as directed. Reconcile checks printed daily and prepare necessary files for check release approval.
• Begin basic processing of AP vouchers and grants via manual entry and/or from SharePoint.
• Data entry of contributions and payment transactions.
• Create accurate profiles in FIMS database, Salesforce, and SharePoint.
• Obtain W-9 when needed for vendor payments.
• Learn basic 1099 rules and apply them to the creation of AP vouchers.
• Enter Interfund transfers into accounting system.
• Process daily mail workflow which includes:
• Receive, sort, and distribute incoming mail.
• Electronically log checks and cash received daily.
• Scan checks for deposit into the bank.
• Monitor check stock and check printer toner and place orders when needed.
• Interact with other teams within the organization regarding processing of grant and AP voucher related questions.

This job description is a summary of the employment-at-will relationship and not a contract. Not every responsibility is outlined, changes should be anticipated, and other duties will be assigned as necessary.

• Associate degree with at least two years of related experience and/or training; or equivalent combination of education and experience. Previous accounting experience a plus.
• Excellent data entry skills.
• Basic Excel skills (data entry and formatting).
• Experience with Microsoft Office products (Word, Excel, Outlook, Teams).
• Excellent problem-solving skills and attention to detail.
• Ability to read, analyze, and interpret a variety of instructions and procedures; operate within current industry best practices.
• Ability to build professional relationships with internal and external stakeholders and successfully communicate verbally and in writing.
• High technical aptitude and ability to learn new software quickly and thoroughly.
• Ability to operate in a highly collaborative environment, while working independently and being self-motivated.
• Communicate and interpret detailed information.
• Other duties as assigned.

Physical Requirements:

• Regularly complete tasks at a computer terminal.
• Work in a fast-paced environment with frequent interruptions.
• Work within an office that has a moderate noise level.
• Ability to lift 25 pounds.
• Ability to stand for periods of 30 min to an hour.
• Ability to walk to/from printers throughout the day; ability to make inter-office deliveries.