Job description

The Billing Coordinator is responsible for managing and processing billing operations in an accurate and timely manner. This role ensures client invoices are prepared in compliance with contracts, supports revenue collection, and assists in resolving billing issues to ensure smooth financial operations.

Key Responsibilities:

Prepare, review, and distribute client invoices based on contracts, work orders, and project milestones.
Verify billing data for accuracy and completeness before processing.
Coordinate with internal teams (sales, project management, legal) to ensure correct billing details.
Monitor billing schedules and ensure all deadlines are met.
Track and follow up on outstanding receivables and assist in collections.
Maintain accurate billing records and documentation for audits and reporting.
Address client billing inquiries and resolve discrepancies in a timely and professional manner.
Assist in monthly and quarterly financial closings and reporting.
Ensure compliance with financial regulations, tax laws, and company policies.
Support system improvements and updates related to billing and invoicing processes.

Requirements:

Bachelors degree in Accounting, Finance, Business Administration, or related field.
2+ years of experience in billing, accounts receivable, or a finance-related role.
Strong knowledge of billing procedures and accounting principles.
Proficient in MS Office (especially Excel) and accounting software (e.g., SAP, Oracle, QuickBooks).
High attention to detail and strong organizational skills.
Excellent communication and customer service skills.
Ability to work independently and as part of a team.
Ability to prioritize tasks and manage multiple deadlines effectively.