Offer summary

Qualifications:

High school diploma or GED required., Over 3 years of experience in account clerking, bookkeeping, or related roles., Proficiency in Microsoft Excel, Outlook, and database management., Strong customer service, organizational, and communication skills..

Key responsibilities:

Assist with travel arrangements, procurement, and business operations.

Manage and reconcile departmental purchasing cards.

Serve as the main contact for travel and procurement inquiries.

Support financial tracking and act as liaison between departments and central offices.

Job description

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The Business Assistant for Discovery Park District Centers and Institutes will collaborate closely with faculty, staff, students, and other business units to support fiscal management processes. Key responsibilities include assisting with travel arrangements, procurement, and general business office operations. This role is also responsible for managing and reconciling departmental purchasing cards. Serving as the primary point of contact for all travel and procurement inquiries, the Business Assistant will guide and support departmental personnel in navigating these processes. Additionally, the role acts as a liaison between customers and central offices and provides support for special financial tracking needs.

This position is fully remote.

At Purdue, we believe that the success of every employee – every member of our Boilermaker community – is built on six pillars: Integrity, Respect, Honor, Inclusion, Innovation and Growth.

What We're Looking For:

Education and Experience
Qualified candidates will need:

High school diploma/GED
3+ years of account clerk, bookkeeping, business office or related experience
Must have experience in providing a high level of customer service

Skills needed:

Strong problem-solving skills with the ability to identify issues, analyze information, and implement effective solutions
Self-starter with a demonstrated ability to take initiative, assume responsibility, uphold quality standards, and handle confidential information with discretion
Excellent organizational and time management skills, with a strong emphasis on accuracy and attention to detail
Skilled at building and maintaining positive working relationships across a diverse workforce and at all organizational levels
Highly adaptable and flexible in dynamic work environments; able to work independently with minimal supervision
Proficient in analyzing, interpreting, and applying policies and procedures
Technically proficient with personal computers and related software, including Microsoft Excel, Outlook, internet, and databases
Demonstrated ability and willingness to learn and adapt to evolving technologies
Strong oral and written communication skills, with the analytical ability to perform under pressure and meet tight deadlines
Able to prioritize tasks effectively, stay organized, and manage multiple responsibilities simultaneously

What is helpful:

Two years of University business office experience
SAP, SuccessFactors, MS Office skills/experience with emphasis on Excel

Additional Information:

Purdue University will not sponsor employment authorization for this position  
A background check will be required for employment in this position
FLSA: Non-exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan
Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
Purdue University is an EOE employer