Job description

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to provide comprehensive administrative support to the Major Claims Counsel for the Western Region.

Responsibilities:

Provide high-level administrative support to attorney(s), including calendar management, meeting coordination, and travel arrangements.
Assist with contract administration and processing, including scanning, copying, data entry, routing, signature tracking, and correspondence drafting.
Collect and compile data from various sources (e.g., emails, records, reports) to prepare summaries or requested documentation.
Manage and execute large-scale electronic data transfers between internal operations and external counsel.
Coordinate expense reporting and track related documentation.
Prepare agendas and materials for meetings, conferences, and events.
Respond to administrative inquiries and resolve general office-related issues.
Perform centralized filing and general clerical duties such as supply management, mail handling, petty cash oversight, and equipment coordination.
Think creatively and proactively solve problems that affect the team and adjacent groups.
Perform additional duties as assigned to support departmental operations.

Qualifications:

4+ years of administrative or legal administrative experience, preferably in a corporate legal or insurance setting.
Ability to manage high volumes of tasks independently with minimal supervision.
Strong organizational, communication, and problem-solving skills.
Proficiency in Microsoft Office Suite and familiarity with data transfer tools and digital filing systems.
Demonstrated ability to prioritize, meet deadlines, and respond swiftly to urgent matters.