Office Operations Associate

Overview:  

If you're looking for the stability of a profitable, growing company with the entrepreneurial spirit of a startup, we’re hiring. SageSure, a leader in catastrophe-exposed property insurance, is seeking an Office Operations Associate. This candidate will collaborate with team members in providing day-to-day operational support in our Chicago facility, including administrative, technology, purchasing, mail handling, and processing. 

What you’d be doing: 

• Provide front-line Facility Operations duties 3-4 days a week. 

• Daily Mail Handling and Mail Processing including and coordinating shipments. 

• Responsible for keeping the Chicago office suite in a safe and clean condition. 

• Coordinate and oversee local safety drills, local facility repairs, renovations, and maintenance activities, including managing local contractors and vendors. 

• Maintain an effective and flexible Chicago office seating plan including guest management. 

• Work with the local culture team to operationally support both local and national office events and meetings.  

• Provide support for executives and guests as needed. 

• Ensure that all Chicago visitor security arrangements are coordinated throughout the organization. 

• Picking up food or catering orders and assisting local team members with any facility support requests. 

• Maintain IT and Facilities’ inventories and process any needed purchases of inventory or supplies maintaining the stocking of healthy snacks, coffee/tea, and cold beverages in the kitchen. 

• Assist in monthly departmental metrics reporting and provide ad-hoc usage reports as requested on key systems for the department. 

• Will be cross trained to provide support services and perform other duties as assigned. 

We’re looking for someone who has:  

• A High school diploma or equivalent. 

• 2+ years’ experience in an administrative capacity. 

• Comfortable using MS Office suite. 

• Attention to detail, and diplomacy in handling high-stress situations. 

• High energy and able to provide exceptional service and support. 

• Ability to project a professional, businesslike image in the office including proper business attire, language, body language, and demeanor. 

Highly preferred candidates also have:  

• Strong Proficiency with Microsoft software including Outlook, Word, Excel, SharePoint and PowerPoint. 

• Bilingual in Spanish.