People Engagement Coordinator

Description

• Work closely with internal stakeholders and Operations teammates to understand individual event goals and develop appropriate programs that are engaging, safe, and budget-friendly
• Communicate proactively with internal and external stakeholders
• Employ creativity to add “zhuzh” to events while achieving event objectives
• Utilize exemplary research and vetting skills in researching and coordinating event logistics (venue selection, catering, inventory & shipping, etc)
• Exercise flexibility, speed, and good judgment in response to changing circumstances and business priorities
• Project manage across a portfolio of event deadlines without compromising attention to detail and accuracy
• Anticipate potential speed bumps and actively work to mitigate them
• Setup and teardown materials for internal events
• Be an exceptional host. Encourage attendance, welcome guests by name, and circulate to grease the social wheels and ensure that participants are enjoying themselves.
• Oversee event happenings and act quickly to prevent and resolve problems in real-time
• Evaluate event success, collect feedback from stakeholders, and drive continuous improvement in the function
• Help facilitate new hire onboarding training, working with IT, consulting trainers, and onsite support team members

• Communicate with university staff and students to showcase the EM-brand and attract potential candidates
• Corral the troops. Facilitate and attend on-campus career events (some travel required during peak recruitment periods. Host and co-host information sessions.
• Utilize exemplary research and vetting skills in researching and coordinating recruiting event logistics (venue selection, catering, inventory & shipping, etc)
• Communicate with participants to collect information and share timely updates about our programs
• Schedule flights and hotels for out-of-state candidates being flown in
• Work closely with hiring managers to ensure timing and details align with program goals
• Connect with clubs, campus recruiting contacts, and and more to facilitate consultant-to-faculty relations and student touchpoints such as coffee, lunch, bowling, pizza night, etc. 
• Explore networking opportunities where we can connect with local talent in our field. Ensure Handshake (and similar) job boards are updated; interview rooms are booked; and other critical, campus-specific details are well managed
• Successfully work within applicant tracking software to track key candidates and schedule interviews and touchpoints as needed while collaborating with scheduling team
• Maintain a contact list of promising students, nurture relationships, and plan timely reachouts to stay connected
• Train new campus owners on how to engage effectively with students, faculty, and career services professionals 
• May work on non-campus talent acquisition projects and coordination as needed

• Track and nudge progress forward on open initiatives
• Work with teammates on community relations and charity initiatives
• Support gifting and holiday initiatives
• Work with vendors and our Operations team as needed to keep our premises in peak condition
• Coordinate on the ground logistics and pre-travel arrangements for various travel teams across marketing, recruiting, and other initiatives
• Other ad hoc projects

• Strong organizational skills, time management, and attention to detail; fast without sacrificing precision and accuracy; proactive without being rigid
• Intermediate Excel and PowerPoint skills are required. Good skills with a cell phone camera are a huge plus
• Able to communicate succinctly and adapt to different working styles and communication protocols (the position serves busy executives with varying operating styles)
• Demonstrates competence in working with numbers and spreadsheets, working within budgets, interpreting maps and directions, and using basic software tools
• Writes logical, grammatically correct instructions, directions, correspondence, etc.
• Able to get along with everyone and exhibit collaborative, reasonable behaviors
• Self-motivated learner who seeks out relevant information, reads instructions, and thinks things through to their logical conclusion; doesn’t need excessive supervision
• Willing and able to adhere to business processes (e.g., saving files with appropriate names in appropriate locations on the network), notices when a process has broken down and simplifies or fixes it
• Bachelor’s or higher degree in any field, but otherwise qualified candidates with alternative credentials will be considered
• Minimum 3 years of relevant experience