Payroll/HR Associate (Remote) - Arts and Sciences

Scheduled Hours

37.5

Position Summary

This position provides payroll support to multiple departments within the School of Arts and Sciences. Will work as a team to ensure backup coverage as necessary within the school or dean’s office. Areas for support and systems used may expand or change as the role develops.

Job Description

• Enters and maintains all faculty, staff, and student Workday-HCM data for multiple assigned departments.
• This includes monitoring and tracking relevant job data, contract data, sourcing information, as well as maintaining leaves, breaks in service, and terminations.
• Also includes posting job openings, helping departments manage searches in the search system of record, and onboarding new employees.

Payroll

• Includes oversight of pay cycles and meeting all payroll deadlines (MON, BWK, and STP) for assigned departments. 
• Review time and labor activities for each pay cycle. 
• Ensure employees are paid accurately, timely, appropriately, and sourced to proper funding sources in compliance with policy and regulations. 
• Process payroll cost transfers as necessary to resolve payroll allocation problems.
• Audit time reporting and ensure proper data entry for absence management and short-term disability.

Specialized Graduate Students

• Work with Arts & Sciences Graduate School to ensure that graduate students assigned to departments are processed accurately and in a timely manner in accordance with Graduate School guidelines.
• Collaborate with the A&S Manager of HR and Payroll and other A&S payroll coordinators to ensure workflow and task coverage as needed; work with the manager to audit and correct errors across the A&S dataset.
• Coordinate Federal Work Study funds for student workers in partnership with Student Financial Services and Sponsored Projects Accounting for assigned departments.
• Work with OISS to assist foreign faculty, postdocs, graduate students, and undergraduate students to ensure accuracy of federal documents used for Form I-9 purposes.

Working Conditions:

Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.

• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Human Resources, Personnel, And Payroll (3 Years)

Skills:

Human Resources Processes, Microsoft Office

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Payroll (5 Years)

Skills:

Adaptability, Confidentiality, Deadline Management, Detail-Oriented, Higher Education Administration, Interpersonal Communication, Multitasking, Oral Communications, Organizing, Positive Thinking, Workload Prioritization, Written Communication

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.