Location: Hobart, TAS
Employment Type: Full Time
About the Role
We are seeking an experienced and professional Legal Secretary to join a well-regarded team based in Hobart. This role is perfect for someone with 3+ years of legal support experience who thrives in a fast-paced legal environment. You will work closely with senior lawyers and other team members, providing high-level administrative and secretarial support across various legal matters.
Key Responsibilities
Legal & Administrative Support:
• Prepare, format, and proofread legal documents and correspondence
• Provide efficient administrative assistance including filing, scanning, photocopying, and document management
• Open and close files in accordance with firm procedures
• Manage incoming and outgoing correspondence
• Handle dictation and transcription of legal documents
• Prepare court documents and assist with lodgements
Diary & Practice Management:
• Manage calendars, schedule appointments, and coordinate meetings
• Ensure deadlines and timeframes are effectively tracked and met
• Assist with monthly billing and time recording processes
Client & Team Interaction:
• Act as a point of contact for clients, both in person and over the phone
• Liaise professionally with clients, courts, and external parties
• Support lawyers with day-to-day tasks to ensure the smooth running of files
What We’re Looking For
Experience:
• Minimum 3 years of experience in a Legal Secretary or legal administrative role
• Experience working in a busy legal environment, preferably across multiple practice areas
Skills:
• Strong attention to detail and excellent organisational abilities
• Proficiency in Microsoft Office Suite and legal software (e.g. LEAP, Affinity, or similar)
• Fast and accurate typing skills
• Ability to handle confidential information with discretion
• Comfortable managing multiple tasks and deadlines
Personal Qualities:
• Reliable, proactive, and adaptable
• Clear communicator with strong interpersonal skills
• Team-oriented, with a professional and courteous attitude
• Self-motivated and capable of working independently when needed
What’s on Offer
• Competitive salary based on experience
• Supportive and stable work environment
• Ongoing training and professional development opportunities
• Work-life balance with a collaborative and friendly team culture
• Convenient location in central Hobart
How to Apply
If you’re a confident and capable Legal Secretary ready to take the next step in your legal support career, we’d love to hear from you. Apply now and become part of a respected team where your skills are valued and your development is supported.
