Portfolio Manager-HIV Prevention

Company Overview

Health disparities among New Yorkers are large, persistent and increasing. Public Health Solutions (PHS) exists to change that trajectory and support New Yorkers and their families in achieving optimal health and building pathways to reach their potential.

As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to low-income families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. Learn more about our work at  healthsolutions.org. 

Program Description:

Public Health Solutions administers millions of dollars in private and public funding, including Federal, State and City government funding, to improve public health and human services for vulnerable communities. The full range of contracting and management services provided by PHS enables organizations that are crucial to the public health of New Yorkers to have the funding and administrative expertise needed to seamlessly implement projects.

Summary of Position:

Reporting to the Senior Director, the Portfolio Manager is responsible for leading a group of contract professionals overseeing the administration of complex contracts and agreements primarily from government funding sources. The Portfolio Manager supports the Senior Director in ensuring that contracts follow relevant regulations and PHS policies and procedures.

Specifically, the Portfolio Manager will:

• Direct, manage, and mentor a team of Senior Contract Managers, Contract Managers,  Contract Coordinators and Contract Support Analyst to oversee all aspects of the contract management lifecycle, from creation to execution, monitoring, and closeout.  Manage workflows and ensure staff are accountable to internal teams and external stakeholders.
• Ensure staff follow all contract negotiation, monitoring (programmatic and fiscal), amendment, and closeout policies and procedures; understand funding agreements; and produce work that is accurate and timely.
• Foster a spirit of teamwork and unity within the Portfolio and across PHS departments that allows for disagreement over ideas, conflict and expeditious conflict resolution, and the appreciation of diversity as well as cohesiveness, support, and working effectively together to enable each employee and the department to succeed.
• In partnership with the PHS Procurement Team, participate in request for proposal processes by reviewing and editing concept papers and draft solicitations.
• Seek continuous improvement and streamlining of processes to ensure compliance and increased efficiency.
• Advise Senior Director on solicitation and contract issues, identifying risks, facilitating internal review of issues, and obtaining resolution; exercise sound judgement in determining when issues require involvement of other parts of the organization or upper management.
• Appropriately and effectively manage relationships with internal leadership, external stakeholders/client entities, subrecipients, and vendors for the optimal resolution of contract issues.
• Represent Public Health Solutions in external settings related to the Portfolio.
• Perform other related duties as assigned.
  
  

Qualifications and Requirements:

• Bachelor’s degree with 8 or more years of experience.
• Minimum of 5 years related experience managing government-funded contracts, including developing and reviewing funding agreements, budgets, scopes of work, invoices/financial statements, and programmatic data.
• Extensive knowledge of applicable federal, state, and local laws and regulations pertaining to the receipt and dispersal of funds through agreements to subrecipients, contractors, and consultants. Knowledge of CDC, HRSA, ASPR, and/or NYC Health And Human Services policies and procedures strongly preferred.
• Prior supervisory experience.
• Strong negotiation and drafting skills with knowledge of the key issues in government contracts with an ability to advise senior management on implications of contractor spending and compliance with scope of work.
• Excellent analytical and problems solving skills.
• Demonstrated ability to direct work within tight schedules and under pressure.
• Strong interpersonal skills with a collaborative / integrative style of working to reach common goals and objectives.
• Flexible and receptive to change in the workplace and drive organizational change.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office.
• Salary $92,000 - $92,000

At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities. We look forward to learning more about you!

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTIQA+ individuals, and veterans.